01/06/2004 Meeting Minutes - Laserfiche WebLink

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Couacit Minutes of 1/6/2004 4) At first blush, it looks like we may end the year with a similar year-end carryover of last year of $1.3 million. She is thrilled at the thought that this could possibly occur. It appears that about 60% of it is from expense control and about 40% is from revenue. Councilman Miller commented that he appreciated the Finance Director projecting the carryover and would ask her to continue to do that in 2004. He wondered if there was a tracking system that would be more accurate. The projected carryover started at $300,000, then went to $500,000/$600,000 to $1.3 million. The difference between $300,000 and $1.3 million is significant. Finance Director Copfer noted that she does provide Council with monthly reports and executive summaries by fund. Every month, the unencumbered balance is known. Of course, revenues don't come in equally over 12 months and expenses don't get incurred over 12 months. She has been apprising Council of where there were extra monies in those expenses. At least a third of the expenses are from the areas that were discussed: retirement and vacation, longevity and pension issues. She will continue to make the projections, but she cannot predict if people will spend all the money in their budgets that they are authorized to spend. She has been saying that total expenses have not been tracking as high as they would, but until the final numbers are in, she can't predict that. Hopefully, we will have a better system with the new accounting system. Councilman Miller asked if real estate tax delinquencies are tracked. Finance Director Copfer said that is done twice a year. When we go out for bonds and notes, we have to update that list and discuss whether there is any major delinquency and the expected resolution. Our bond counsel does that for us. Also, we do that in the audit because we have to book delinquencies as a receivable or take it out of a receivable. Mr. Miller said he would discuss this further in a committee meeting, but he would like a report to be prepared which would notify Council of the top 10 delinquent property taxes. Mrs. Copfer said she could do that President O'Grady: 1) The Committee-of--the-whole met this evening. Present were the President and all members of Council. President O'Grady noted that one of the orders of business before the committee was to consider the President of Council Pro Tem and said that he would entertain a motion in that regard. Councilman Gareau nominated Councilman Dean McKay to serve as President Pro Tem for the year 2004. The motion was seconded by Councilman Limpert and passed unanimously. 2) During the committee meeting the following chairmanships and memberships of the standing committees of Council were decided with the first name being the chairperson: BZD Environmental Control Finance Intra-Governmental Relations Public Safety, Health & Welfare Recreation, Public Parks & Bldgs. Streets & Transportation M. Gareau M. McKay C. Kasler D. Limpert P. Miller J. Dailey G. Nashar D. McKay G. Nashar D. Limpert P. Miller M. Gareau P. Miller J. Dailey D. Limpert J. Dailey M. Gareau C. Kasler G. Nashar C. Kasler D. McKay