04/05/2005 Meeting Minutes - Laserfiche WebLink

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.~ Council Minutes 4/5/24Q5 Finance Director Copfer: 1) Congratulations to Mayor O'Grady. It's been a pleasure ~ working with him these last few days, and she thinks he has a good directors' team here waiting and willing to serve. 2) The bond anticipation notes that are on first reading this evening and requested suspension are the renewal notes for prior yeazs' capital bond anticipation notes. These are to replace the notes that aze coming due on May 4 of this year, less any pay down of principal portion. This was discussed during the appropriarions process and supporting documentation is within the bond retirement tab in the budget binder. To answer the question why the amount for the fire station is only $3.S million instead of the $4 million approved by the levy, we can borrow $3.S million and still be under the small issuer rules. The remaining $500,000 will be borrowed in the new capital borrowing that will be discussed at the next committee meeting, and the notes will be sold in June. The total will be $4 million. 3) She has met with the Service Director on several occasions to review potential additional funding sources of certain capital needs to try and maximize the special revenue funds we have to accomplish the needed projects that were discussed during the appropriations process. They felt that it was appropriate, and it will be discussed in the packet on capital improvements and will be discussed further. It was appropriate to utilize street maintenance repair monies for certain equipment that is used to maintain city streets, and the solid waste recycling for the asphalt recycling portion of the asphalt replacement program. 4) The approved budget has been posted in the MUMS system. All open purchase orders and contractual encumbrances at the end of 2004 were also entered manually into MUMS. All the 2005 through March 31 purchase orders are entered into MIJNIS. April monthly standing purchase orders were processed solely on the MUMS system, and our forms testing is complete as of today. The purchase order is going from asix-part, pre- printed colored form to a three-part form all on black and white that will be printed on the new copier, which has been set up as a network printer because of its cost effectiveness compared to other printers. The check form was also certified today by our bank, and the first accounts payable check ran in MUMS will be done this week. S) She received an update on the RITA subpoena program that was held in February. It included 3,246 inquiry letters that were mailed, of which 2,457 were subsequently subpoenas. Twenty-eight percent of the letters mailed resulted in final tax filings, which was about 918. The payments increased by about $22,0 on these delinquent accounts, and the total liability increased from $9,800 to $44,000. For the small amount that we pay for RITA to send out the mailings, it's a worthwhile program to continue The minutes of the Council meeting of March 1 S, 2005 were approved as written. The minutes of the special Council meeting of March 22, 2005 were approved as written. Councilman Limpert, chairperson of the Intra-Governmental Relations Committee: 1) The committee met tonight at 6:45. Present were committee members Miller and Limpert. First on the agenda was the review the appointments of directors under the O'Grady administration: S