02/20/2007 Meeting Minutes - Laserfiche WebLink

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Council Minutes of 2/20/2007 Finance Director Copfer: 1) Spent the better part of the last two weeks finalizing the budget with the directors and division heads. Hopefully, she will receive all revisions by tomorrow, and the budget books for Council should be completed and ready for distribution. 2) She has been communicating with MUMS, the financial software vendor, as they unintentionally made some changes while working in the program assisting one of her staff members. They changed something that is affecting the ability to back-up. It has taken over two weeks to prove to them that, as software vendors, they were responsible for it because software vendors like to blame IT personnel and hardware vendors. They are now working on a solution. Additionally, the MUMS server had a drive fail, and it was down for almost two days last week while IT rebuilt it and restored the data. Additionally, one of our city-wide servers also had a drive fail, and it was rebuilt as well. Luckily, the IT consultant was working late on these issues when a pipe burst above the servers, and he was able to pull them to safety and shut off the water. He probably saved about $200,000 of equipment by being there. 3) The RITA subpoena program was held last week. Despite the weather, we had a steady flow of delinquent taxpayers. Councilman Ryan commented he is aware the Rocky River Court may have a shortfall this year as the tickets in North Olmsted are down. He spoke to Finance Director Copfer about this, and she is on top of the situation. Mrs. Copfer said she explained to the court that they should adjust their budgets as there has been a change in our STOP program, and those lower ticket volumes will continue. Councilman Gareau, chairperson of the BZD Committee: 1) Ordinance 2007-5, an ordinance amending Chapter 1136, Single Family Cluster District of the Zoning Code, in order to establish new regulations for single family cluster housing developments in the city, had been referred to the Planning & Design Commission. Because of the weather last week, the P & D meeting was cancelled and they were not able to take action on the legislation within the prescribed tirne period as required by the code. Councilman Gareau made a motion to extend the period of review for the Planning & Design Commission with regard to Ordinance 2007-5 to February 28, 2007. The motion was seconded by Councilman Miller and passed unanimously. 2) An update on Suburban Collision Center: The business was required, as a condition of their conditional use permit, to engage in a testing process for certain emissions. The testing process would be consistent with the one they originally employed when they did testing at their site before the actual permit was issued. There was some question as to when that was required to be done, and he believes that time has probably passed by agreement. The city and Suburban Collision Center have taken a step back to allow for additional changes to be implemented. Further, at the suggestion of the city's expert that the testing should be done at a time when the climate is more appropriate for such testing, the parties have agreed the testing timeframe would be moved to June 1 through June 15. Testing would be consistent with the tests previously performed. There is no agreement with respect to a different testing company, but he would encourage the Law Dept. to continue to work with Mr. Kolick, counsel for Suburban, to determine if a different testing company could be used to instill some greater confidence in the process. 4 ,a