06/17/2008 Meeting Minutes - Laserfiche WebLink

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Council Minutes of 6/17/2008 Finance Director Copfer: 1) She met with the tax code compliance consultant who was hired to review our local tax code for compliance with the state mandated code changes and for suggestions to improve our code. He expects to issue a report sometime in August which will be submitted to Council for discussion and approval. 2) Along with the Safety Director and Fire Chief, she met with an EMS billing company as part of the evaluation of our current billing company. The new billing company has the added benefit of being the same billing company for all the other Westshore suburbs and appears to meet the technological qualifications. They are H1PPA compliant with their transmission of data, and their price is attractive. The evaluation will be completed over the next six to eight weeks in the hope of making a move to a more automated process. 3) She and the Assistant Finance Director have been busy completing the CAFR for its June 30 deadline. The auditors have been here for a little over a week and expect to be done with field work sometime next week. Councilman Ryan requested that financial reports be made available while Council is on vacation as there is concern about how the city is doing financially. Mrs. Copfer said that the department is trying to finish the annual financial report and then May will be closed. She hopes to get the June information to Council before the first meeting in August. Councilman Barker, member of the Finance Committee, reported for chairperson Gateau: 1) The Finance Committee met on Wednesday, June 11, at 6:15 p.m. Present were committee members Gateau, Barker and Kearney; Council Members Mahoney and Orlowski; Planning Director Wenger. The committee discussed Ordinance 2008-85, an ordinance amending section 179.04 of Chapter 179 (Department of Planning) of the city Administrative Code in order to provide for the secretary to the Director of Planning to perform secretarial services for the office of the Mayor when the tatter's authorized secretarial position is vacant. Ms. Wenger advised the reasons for doing this would be to save money if the mayor's secretary position wasn't filled or to provide for the occasions when one of the two secretaries is absent. At this time, there are no plans to do away with a position; but, if that should happen in the future, the groundwork is laid out to share the position with both offices. To officially do this, the code has to be amended so it states that the Planning Director's secretary can also perform separate duties for the Mayor's office. Section 179.04, Secretary to the Director of Planning, would read as follows: "There is hereby created the full-time position of Secretary to the Director of Planning, which shall be appointed by and be answerable to the Director of Planning. The Secretary to the Director of Planning shall have the qualifications of a Secretary I, and shall perform the duties of a Secretary I as required by the Director of Planning. In addition, when the Secretary position in the office of the Mayor is vacant, the Secretary to the Director of l~'lanning shall perform secretarial duties far the o#~"ice of the Mayor as directed by the Mayor and the Director of Planning." After a brief discussion by the committee, Chairman Gateau made a motion to recommend Ordinance 2008-85. The committee motion was seconded by Mr. Barker, and the vote was 2 to 1 for approval. With no other business before the Finance Committee, the meeting was adjourned at 6:30 p.m. 4