06/02/2009 Meeting Minutes - Laserfiche WebLink

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C3 Council Minutes of 6/2/2009 µ board to begin work with Tri C students to develop a short educational piece for use by public access channels and other programming. 3) City Prosecutor report for the month of May: A total of Z11 cases handled-85 were General Offenses; 126 Traffic; no trials. 4) On contracts authorized by City Council or contracts awarded by City Council, he has prepared or reviewed and approved the following contracts: Karrie Skall Tipton contract, Dover rehab contract, Gary Johnson contract amendment, both plans examiner contracts; and the new Bowen engineering contract. Finance Director Copfer: 1) April financial reports were distributed to the Mayor and his administration, to Council, and the various union representatives on May 29. As usual, they are posted on the V drive of the city network for all employees to see. Nothing has changed dramatically from the end of March. 2) Participated in a short training on-line entitled "Surviving Financial Distress" presented by the GFOA (Government Finance Officers Association). Many of the tools and ideas for governments to look into have already been done or have been started to be looked into, such as standardizing the accounts receivable billing process, looking into outsourcing, and looking at ways to better collect our revenue streams. They suggested that, when evaluating expenditures, to go back to the basics-the mandated services we are required to provide, then review all the extras, cost them out, and prioritize them so they can be added on to the basic level of services one at a time to match the available resources. This was the plan at the last directors' meeting when the budget was discussed. The city is moving in the right direction and working hard at resolving this budget issue during these tough economic times. 3) The 2008 unaudited financial statements were submitted to the Auditor of State on May 29. Our auditors are completing the audit and the Finance Department is working on the Comprehensive Annual Financial Report which has additional information, such as detailed fund schedules, statistical schedule, and a transmittal letter. That will be due by June 30; and, once the Auditor of State's office has performed its desk review, it will be officially released and available on our website. 4) There were three listings of unclaimed funds in the newspaper recently for divisions of the city, and the Finance Department has pursued those with the Ohio Division of Unclaimed Funds. There were many documents requested to prove original ownership, verification of position, and identification. Those requirements have been met, and we hope to recover the $180.74 in total. Councilman Gazeau, chairperson of the Finance Committee: 1) The Finance Committee met on May 26, 2009 at 7:03 p.m. until 7:08 p.m. Present were Council President Kennedy, Councilman Brossard, committee member Bazker, Councilman Orlowski, committee chairman Gazeau, committee member Kearney, Councilman Mahoney, and Law Director Dubelko. Safety Director Lisa Thomas submitted a written report. The committee discussed Resolution 2009-65, a resolution authorizing the Director of Law to settle a claim for damages to a police cruiser and authorizing the Mayor to execute a general release and settlement. This involved a December 8, 2007 collision at the intersection of Great Northern Blvd. and Brookpark Road. One of our officers was injured at that time, and the cruiser was significantly damaged to the point it was not 6