05/19/2009 Meeting Minutes - Laserfiche WebLink

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....~ Council Minutes of 5/19/2009 income tax non-filers and the issue she has been spearheading and how to best accommodate the number of filings, the work flow and accessibility for defendants. 2) She attended the NOCOP board meeting on May 11, 2009 to review the first quarter operations under the STC. The executive director reported no complaints on services, which means that the STC transitioned their customers well. Though the cost is only slightly less in dollars for North Olmsted, the time efficiency gained in Fleet just to work on our vehicles and equipment and in Finance and Community Life Services for administrative and clerical duties time savings has been helpful and worthwhile. 3) The city received an early advance on the late first-half collections of real property taxes. It was accompanied by an e-mail from the deputy treasurer of the county that the new land bank legislation allows for the county to keep the penalties collected in this early collection as long as they remit it earlier than they had in the past. The city used to get these late f lings during the normal second-half collections which start in July. She was not aware that is how the land bank was funded; and apparently, after discussion with people, not too many people did. She thought it was with the collections of county taxes, but it wasn't-it's everybody's taxes. Therefore the city lost $5,900 in collections of penalties that we have normally received in the past. Councilman Gareau, chairperson of the Finance Committee: 1) Finance Committee met on May 12, 2009 at 8:25 p.m. and ended at 8:57 p.m. Two items were on the agenda: • Ordinance 2009-56, an ordinance to make and transfer appropriations for current expenses and other expenditures for the city of North Olmsted for the year ending December 31, 2009. Present were committee members Barker, Gareau, and Kearney; Council Members Brossard, Jones, Orlowski, and Mahoney; Finance Director Copfer. Two items in the transfer ordinance were brought to attention of City Council. First was the issue of an appropriation of additional money for purposes of engineering the Dover Center Road project to get that project up and running. Those funds were transferred under the Permanent Improvement Fund in the amount of $68,117 of contractual services to materials and supplies. This will get the project going on time. The second item was to appropriate grant money received, $100,000, for the Byrne JAG grant which is equipment to be purchased and utilized by the North Olmsted Police Department. The committee, by a vote of 3-0, motion by chairman Gareau, second by Councilman Barker, recommended approval. Request for suspension was for the obvious reasons to get the grant money for equipment for police needs and to get the Dover Center Road project moving. • The Finance Director gave a review of the financial information for the first quarter. She also provided a written report for the first quarter financial review which is available from the Finance Department. The General Fund revenue is down 10.05% below last year; expenditures are down a total of 7.68% from the prior year in the General Fund. As reported by the Finance Director at the last meeting, all things running the way they are including a potential reduction in the real property taxes, we could be looking at a situation where next year's budget could be down $2 million. This is a very significant hill to climb in light of where we were at the beginning of this year and where we could be next year. The 4