05/19/2009 Meeting Minutes - Laserfiche WebLink

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~~ Council Minutes of 5/19/2009 presented the resolution and included a 2008 heating and cooling maintenance renewal comparison. Mr. Limpert indicated, as to reasons why LK should be awarded this particular contract under the resolution, that LK has kept the price the same for each department for the past five years that it has operated under this contract. LK has raised the hourly rate for repairs only $4 per hour and has never had any overtime charges. He indicated that Station No. 2 is new for LK this year, but that LK had done some maintenance in 2008 at that fire station. Mr. Limpert indicated this is a North Olmsted-based company and they are more familiar with the heating and cooling systems throughout the various buildings and again noted that the contract was for one year with aone-year option that the city holds. Questions were raised by Council members and committee members in regards to a Westlake company and a Fairview Park company. Mr. Limpert did not include those particular companies in the proposal primarily because they did not come out to the city of North Olmsted and look at our buildings or inspect our properties, and their proposals were not timely submitted for him to prepare the resolution in regards to first reading. At the April 21 Council meeting, the legislation was removed from the agenda and approved unanimously as being held in committee for further examination primarily to inquire as to why the Westlake and Fairview companies were not involved in the "process." The next committee meeting was held on April 28. All committee members were present along with all members of Council. The legislation was again discussed and debated amongst the various members of the administration including Mr. Limpert, and questions were asked by Council members. The matter was then forwarded for second reading at the Council meeting of May 6, 2009. Again at the Council meeting of May 6, 2009, the agenda was amended to remove Resolution 2009-45 and place it back into committee. At the request of Councilman Kearney, additional information was received from the administration. The legislation was again discussed at a committee meeting on May 12, 2009. The issue was again debated. Present at the first committee meeting April 20 and again at this third committee meeting of May 12 was Mr. Neil Ginley, a concerned citizen, along with Mr. James Cotner, another concerned citizen. The feeling was expressed that the quote process was not necessarily serving the residents of the community well in the idea that the LK contract was a bit of a homer. Meaning that a North Olmsted-based company was routinely given the contract year in and year out, and that the quote process used in this particular instance for this particular contract again wasn't serving the residents well. However, at that committee meeting of May 12, it was pointed out by Mr. Limpert that the original first reading of this legislation was on April 7. The proposal signed by a Fairview Park company, Sun Man Heating and Cooling, was actually signed April 9, which would be two days after the first reading of this particular resolution. At that meeting, it was recommended that the legislation be amended to remove the one year city option clause. The committee voted to recommend approval of Resolution 2009-45 with the amendment removing that city option. The next committee meeting was held this evening, May 19, 2009, at 7:15 p.m. Present were ail of Council, along with committee members, the Mayor, Service Director. At the meeting this evening, the committee again 7