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~~.~.- ..~ "~1 ESCI Interim Deliverable: Development and Review of Report Draft for Existing Resources and Future Needs (Phases 1 through 3) ESCI will develop eight printed draft copies (plus an electronic version) of the Analysis of Current Conditions and the Analysis of Future Needs section of the report for review by the project committee. An adequate opportunity will be provided for review and to discuss any recommendations or revisions. Client feedback is a critical part of this project and adequate opportunity will be provided for review and discussion of the agency evaluation draft prior to the beginning of the Opportunities for Cooperative Efforts study. The draft report will include: • Detailed narrative analysis of each report component, structured in easy-to-read sections and accompanied by explanatory support to encourage understanding by both staff and civilian readers. • Clearly designated recommendations highlighted for easy reference and catalogued as necessary in a report appendix. • Supportive charts, graphs, and diagrams, where appropriate. • Supportive maps, utilizing GIS analysis as necessary. Phase 4: Public Awareness and Input At the conclusion of Phases 1, 2, and 3, ESCI staff will facilitate two community meetings intended to provide information and gather input from members of the general public, community organizations, and neighborhood associations. In order to assess public sentiment toward potential future system changes, discussions will center on the following issues: • Customer priorities for the community's emergency services • Customer identification of current service strengths • Customer identification of current service weaknesses • Customer expectations for future service performance • Customer methods for evaluating service quality Customer concerns General input The project team will prepare survey instruments, questionnaires, and forms. to be used during the community meetings. Professional graphics and a presentation of study objectives will be used to increase customers' understanding of their role in the process. The results of the assessment of current resources, projections of future demand and risk, and the fire service costs and existing funding sources will be summarized, presented, and discussed in these public input meetings. Data and input gathered from the meetings will be summarized within the study, as well as during meetings with internal stakeholders. ESCI will .provide facilitation staff for the public meetings but will expect the associated municipalities to assist with logistics, scheduling, meeting locations, and public advertising. Meetings will be held on two consecutive evenings. Phase 5: Analysis of Opportunities for Cooperative Efforts ESCI will use the completed evaluation of each agency and the assessment of future fire protection infrastructure needs to identify opportunities and feasibility for cooperative efforts. We will identify areas of duplication that can be reduced through consolidation efforts, as well as potential service improvements that can be accomplished. Experience has shown that this frequently becomes the overriding influence for public fire service consolidation efforts. Consulting Services Contract -City of Bay Village, Ohio, on behalf of the Westshore Council of Governments Page 11 of 16