2001-106 Ordinance - Laserfiche WebLink

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Department: Pasition Titfe: Responsible Ta: Minimum Qualifications: Division of Palice Police Department Secretary Administrative Captain - Thorough knowledge of secretarial, bookkeeping, purchasing and record keeping systems employed by fhe Police Departmenf. Working knowledge of ail secretariai skilis including typing filing, record keeping, computer skills, work processing and the like. Must have currenf CR13/LEADS certificafion. This posifion is privafe and confidential. Employees must safisfactorily complefe a polygraph examination and criminal backgrouhd investigafion. May supervise Secretary II staff when directed by Administrative Captain Duties:. 1. Private secretary to Administrafive Captain 2. Prepare Police Department payroll vouchers. 3. Keep records of payroll, vacation, paid holidays, sick leave as well as other records when directed. 4. Prepare schedules for secretary II, dispatchers and arrange school guard coverage when needed. 5. Answer phones, handle calls, appointments, correspondence for Administrative Captain. Compose roufine correspondence for his signature. 6. Must have the abifity to make decisions and act on them without direction, in fhe event the Administrative Captain is not available. 7. Mainfain files and do general fifing. 3. Take dictation and type correspondence, memos, documenfs, forms, and various records. Enter data into computer. , i. Process and disfribufe incoming maiL 10. Maintain appoinfinent calendar for Administrative Captain, 11. Assists other clerical staff and performs other em dufies as assigned. 12. May supervise and coordinate work of Secrefary II personnel. 13. Arrange for maintenance and repair of office machines. 14. Gather and organize information for meetings that the Adminisfrafive Capfain atfends. 15. Take minutes at Departmenf Head meefings when needed. 16, Initiate end update personnel records for employees and direct information #o proper deparfinent, 57