2001-106 Ordinance - Laserfiche WebLink

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Department: Posifion Title: Supervisor: Minimum Qualifications: Fleet Maintenance Secretary to the Fleet Manager F(eet Manager Private and confidenfial secretary to the Fleet Manager. Responsible for all Secretariai Duties related to the efficient funcfioning of the Fleet Maintenance Departmenf Office. Bookkeeping, work processing, filing, faxing, answering phones, copying, purchasing and maintaining office supplies, record keeping, preparing time cards, mail, maintaining appoinfinent calentlar, creating and preparing documents, arrange for maintenance and repair of office machines. Duties and Responsibilities Maintaining empioyee payroll and personnel files, uniform invenfory, employee fuei cards, copies of employee driver's licenses. Preparing requisitions and processing purchase orders, Assist other staff members and perform other dufies as assigned by the Fleef Manager. Preparing and reviewing documents, correspondence, memos, documents, forms and various reports. Maintaining the cellular phone numbers, pager numbers and fwo-way radio numbers, Aiso responsible for knowing procedures in case of an emergency. Process and disfribute Air Touch Celiular Phone Biils to each Department. Take complaints, complete work orders and direct to Fleet Manager or Mechanic. Moniforing the Administration building's Fire Alarm System, the Emergency Power System and the Heafing and Cooling Sysfem, Afso responsible for knowing procedures in case of an emergency. Maintaining vehicie inventory files, vehicle maintenance files, parts inventory and purchase orders inventory. Create part labels for continuous parts inventory. Mainfaining fuel usage files, driver information files, vehicle information files, fuel card information files. Maintaining the commerciai and operators driver's license information fi{es. Monitoring and changing the Cify's heating and cooling sysfem when needed. 63