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Monitoring the City's underground storage tank gauging system. Ordering fuel when necessary. <br />Generate rnonthly reports from monthly maintenance reports and distribute all reports to each department. <br />Maintaining and updating the Material Safety Data Sheets (MSDS). <br />Schedule pickups for recyclables and the refrigerator dumpsfer. <br />Responsible for making sure the personnel accident reports and unusuai incident reports are completed <br />properly and sending them to the Director's Office and fhe Personnei Office. <br />In the absence of the Fleet Manager; Responsible for making decisions, acting an them without directian and <br />completing the daily paper work. <br />Gather and organize information for meetings fhat Fleef Manager attends. <br />Take minutes at meefings when needed. <br />Keep all records of projects, ordinances, meefings and complaints. <br />May supervise and coordinate work of secretary II personnel, Shali assist in evafuating performance of <br />Secretary II personnel. <br />Compufer applicafions in the foliowing programs and areas for everyday use: <br />Word, Excel , Lotus, Basic MS-DOS <br />RTA <br />Phoenix <br />Starcomm <br />Petrovend <br />Access Vehicle Maintenance Software <br />Fuel Management Software <br />Heating and Cooling System Software <br />Underground Storage Tank Gauging System Software <br />Commercial and Operators Driver's License fnformafion - <br />Daily and monthiy tape backing up procedures, mail merging fo create parts labels, macros, cleaning of the <br />computer system and fuel card readers. <br />Special Skiils, knowiedge and abilities; <br />Knowledge of general office procedures. Knowledge of assigned departmental policies and procedures. Ability <br />to communicate effectively and exercise professional telephone etiquette. Ability to operate sfandard office <br />equipment including computers, Skilis in fyping and word processing. Abifity fo work independent(y wifh <br />minimum supervision. Ability to handle highiy confidenfial information in a responsibie manner and to deal <br />effecfively with the public and other City employees. Musf excel in English, com osifion, s ellin <br />punctuafion. Ability to perform more fhan one task af a fime. Must also be dependabfep diplo atac, flexible, <br />confident and poised. <br />64