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? <br />i.. , <br />`.. i <br />? <br /> <br />? <br />13. May supenrise and coordinate wo.rk of secretary II personnel. Shail assist in evaluating <br />performance of Secretary 11 personnei. <br />14. Responsible for making out personnel accident reports and send to Director's Office and <br />Office of Personnel. <br />15. Gather and type legislation for City ordinances when necessary. <br />16. Arrange for maintenance and repair of office machines. <br />17. Gather and organize information for meetings that Department Head attends. <br />18. Take minutes at Department Head meetings when needed. <br />19. Initiate and update personnel records for employees and direct information to proper <br />department_ <br />20. Keeps all records of projects, ordinances, meetings and complaints. <br />21. Fill in on PBX during lunch on a rotating basis. <br />22. Performs general clerical tasks such as filing, faxing, and copying information. <br />23. Performs all other related duties as assigned. <br />24_ Other duties as assigned by Department Head or reiated to their department. <br />SPECIAL SKILLS KNOVIILEDGE AND ABILITIES: <br />Skills in typing, shorthand and word processing. Knowledge of general office procedures. <br />Knowledge ofi assigned departmental policies and procedures. Ability to communicate effectively and <br />exercise professional telephone etiquette. Ability to operate standard office equipment including <br />computers. Ability to work independently with minimum supervision. Ability to handle highly <br />confidential information in a responsible manner and to deal effectively with the public and other City <br />employees. <br />SPECIAL SKILLS: <br />- Must excei in English, cornposition, spelling, grammar, punctuation. <br />- Typing - accurate, neat, and minimum 45 wpm: <br />K <br />? <br />...? <br />? <br />?J <br />J <br />- Shorthand - desirable, but not essential <br />- Ability to operate business machines. <br />- Ability to organize without Department Head. <br />-52- <br />.