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Department: <br />Position Title: <br />Responsible To <br />Minimum Qualir'ications: <br />Division of Police <br />Police Department Secretary I <br />Administrative Captain <br />Thorau5h knovvledge of secretarial, bookkea-ping, purchasing and record k2eping systerns <br />errrployed by the Poiice Department. Wor{cing know(edge of all secretarial skilfs includiz ?g <br />"kypirig, fi}ing, record keeping, cornputer skiils, work processing sild the like. Must <br />current CR1S; LEAQS certification. This pasitian is przvaie and canfidentia(. Employe, <br />muut .satisfactoriiy carnpiete a poiyaraph examination and criminal bac#;grour . <br />irives§igation. May supervise Secretary Il staff when directed by Administrative Captair <br />Duties: <br />1. Private sscreialry fio Administrative Captain <br />22. PreparP Police Department payroil vouchers. <br />3. Keep records ofi payrcll, vacatiorr, pa;d li4lidays, sick leave as welf as other records vr+he. 1 <br />directed. . <br />4. Prepare schedules far secretary li, dispatchers and arrange schaol cuar-d caverage wh?r., <br />needed. <br />5. Answer phones, handle calls, appointinents, corresponcie7ce for Administrative Captair. <br />Compose rautine cDrrespondence for his signature. <br />event the <br />6. tJlust have fhe. ab?fity tQ rnake decisicns dnd act ar? them vvitr?out direction, in the <br />Administr:aiive Captain is not available. <br />7. Maintair files a%d do generai filing. <br />8. Take dictation and type vorrespor,cfence, memrs, documeniG, forms, and various reports. <br />Enter data into ccmputer. <br />c. Process and dis,rbute incoming ma;l. <br />10. Maintain appqintrnent calendar for Administrative Captain. <br />19. Assists other ciericaf staff and perfcrms afher duties as assigned• <br />12, fUlay supervise and coordinate work of Secretary !i personnel• <br />13. Arrange for maintenance and repair of ofiice machines. <br />14. Gather and crganize information for meetings that the P,dministrative Captain attends. <br />15. Take mirutes at Deparfinent Head meeiings when nesded• <br />16. lnitiatE and update personnel records for employcps and direct iilformation to proper <br />aepartment. <br />ems:opeiu/1794af1-cio -5 7- <br />?