2019-045 Resolution - Laserfiche WebLink

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2. A credit card that is found after it was reported lost or stolen must be destroyed, not just thrown away. I). PURCHASING WITH THE CREDIT CARD Before a purchase is made on the credit card, a Purchase Order ("PO") using Visa as a vendor must be obtained by any employee in order io have the appropriate approvals (from Division Heads and/or Directors) for the purchase. This includes travel (airfare, hotel, meals, gas, etc. can be estimated). Please refer to the City's Travel Policy, Ordinance No. 2005-89. Use of the card does not circumvent any City purchasing policies. 2. Listed below are procedures that need to be in place while using the credit card: a. A PO (issued to Visa) must still be obtained to secure approval for the purchase prior to the purchasing being made. Estimates can be made if the exact amount is unknown. In the line description on the requisition, type in a detailed description noting the actual vendor purchase is being made from, any applicable dates, time frame and city of seminar or event, etc. b. Three quotes should be obtained if the purchase is over $500.00. Note if it is an emergency purchase or sole provider of goods or services on the requisition if that is the case. d. Personal rewards cards an employee may have for certain commercial stores or online websites should not be used in conjunction with the City's credit card because using a public position for personal gain is not allowed and, in certain circumstances, is illegal. E. UNAUTHORIZED PURCHASES The following is a list of items that are prohibited from being purchased using the credit card: Any service or product that requires a contract; 2. Items for personal use and items for non -City purposes; Any purchases prohibited by City policy or not related to City business; 4. Cash advances (card is restricted to not allow this); Payments to individuals and employees; 6. Construction trades work; SECTION 5.5 -- CREDIT CARD USAGE