2019-045 Resolution - Laserfiche WebLink

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7. Donations to charitable organizations; 8. Alcoholic beverages; 9. Any illicit merchandise or services; 10. Electronic auction houses (e.g., eBay); 11. Prescription drugs and controlled substances; 12. Weapons and ammunition; and 13. Hazardous materials and chemicals. F. SUPPORT AND DOCUMENTATION 1. When making purchases in person, the purchaser must sign the charge receipt and retain the customer copy. The itemized original receipts must be obtained and turned in to support any purchases. The purchaser should verify that either the charge receipt or sales receipt complies with the requirements for supporting documentation. 2. If the purchase is being made online, the purchaser should print out or obtain an order confirmation and the detailed receipt. Supporting documentation for the online purchases needs to be obtained for proper verification of the purchase. If appropriate detailed receipts are not provided, the employee may be required to reimburse the City. G. TAX EXEMPTION 1. The City is exempt from Ohio states sales tax. It is the purchaser's responsibility to ensure that this tax is not charged. The City's tax identification number (34- 6002048) is printed on tax exemption certificates available in the Finance Department, which can be given to any vendor. 2. Sometimes tax is charged and cannot be averted (examples includes restaurants and other small purchases). While hotels are obligated to charge certain taxes, often a portion of these taxes can be reduced if a tax exemption certificate is shown either when reserving the room or upon check out. H. CREDIT CARD PAYMENT AND RECONCILIATION At the end of each credit card cycle, a monthly reconciliation report will be sent to each division or department with a list of their charges for that time period. The POs with corresponding receipts representing those charges should be bound together and sent to SECTION 5.5 — CREDIT CARD USAGE