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Chuck, Please forward my email along with Brian's below. I spoke in more depth with Council person Limpert who said the capital management plan should be part of the budget presentation so council has a better understanding. Brian had provided this below to me and he will be at council on Tuesday if there are any further questions. Carrie B. Copfer, CPA Director of Finance CITY of NORTH OLMSTED Department of Finance 5200 Dover Center Road North Olmsted, OH 44070 440-716-4144 North-Olmsted.com From: Brian Blum Sent: Friday, August 30, 2019 8:58 AM To: Carrie Copfer <co fere north-olmsted.com> Subject: RE: capital plan Carrie, we may need to talk a bit more to you or the councilperson to better narrow the question. However, I will provide the following information in the hopes that it explains some of what we do with regards to our overall preventative maintenance program. And to answer your last question there is no EPA formally mandated program (as of yet). For every piece of equipment at the WWTP, there is a corresponding Operations and Maintenance Manual [O&M manual]. Each O&M manual exists in a hard copy (book or brochure) and in a digital format (a bunch of hyperlinks, provided by Hazen and Sawyer). Each O&M defines the maintenance interval, parts number, useful life, diagnostic tools, and sometimes what we call an exploded detail of the parts assembly. There are 4 hard copies of each O&M. The maintenance interval and projected life of each piece of equipment are then translated into the Facility Managements tab on Iworgs which you should be able to access. This module is organized by building and you can see what pieces of equipment are in each building. For each piece of equipment you can get specific information about the equipment (part, lubrication, belts, etc.), status/ condition of the equipment, and other details. The program can also be used to see what maintenance is needed for a given month and the program tracks when and what maintenance was last done (this applies to both the treatment plant and lift stations). As for collection system line maintenance, we have a mini version of CMOM which is a formal document and it outlines how and when we do inspection for sewer segments and manholes but that program is not really capital -related, unless.... Capital money could be allocated from this program on the back end if we found something major during routine inspection. Discoveries in this area could lead to an emergency dig jobs or emergency repairs or possibly tap into capital reserves depending on the