2022-004 Ordinance - Laserfiche WebLink

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correspondence or pertinent information that may from time to time come to the attention of the Director with respect to any specific employee. The Director shall assist directors and division heads in carrying out their responsibilities on personnel matters. The Director shall establish a uniform system of maintaining accurate records for all employees dealing with the use and accumulation of sick leave, vacation time and personal holidays. The Director shall be responsible for the administration and coordination of all employee benefits for all departments within the City. The Director shall be the City's Privacy Officer per Health Insurance Portability & Accountability Act (HIPAA) regulations. The Director shall be responsible for maintaining all records for the processing of claims for Workers' Compensation and unemployment compensation. He or she shall, when it is appropriate, appear before the State agencies responsible for Workers' Compensation and unemployment compensation, representing the City's interest relative to claims made for unemployment and Workers' Compensation. (2) Equal Employment Opportunity. The Director shall be responsible for maintaining any and all records with respect to the compliance by all departments regarding both employment and contracts with the City with equal employment opportunity requirements of both the State and Federal Government. (3) Affirmative Action Policies The Director shall be responsible for continually monitoring, revising and enforcing the City's affirmative action policies. As such, he or she shall be considered to be the Affirmative Action Coordinator of the City and shall carry out all of the policies established therein. (4) Insurance. The Director shall maintain in his or her office the master copy of all insurance policies maintained by the City, including but not limited to, fire, casualty, hospitalization and life insurance, as well as other coverage which may from time to time be obtained by the City. The Director shall be responsible for administering the self-insurance portion of all policies obtained by the City which requires the City to pay all losses occurring under a certain deductible amount. In that regard, he or she shall maintain a file on all potential losses which are reported to the City and shall be responsible for investigating those losses and reporting the same to the insurance carriers of the City. He or she shall also cooperate with the Law Department for purposes of settling claims against the City that are within the deductible portion of the City's policy. He or she shall, from time to time, appear in court if necessary to aid the Law Department in defending the City against claims which fall within the deductible portion of the City's insurance policies. (5) Risk Management. The Director shall be responsible for administering and overseeing risk management programs, policies and functions. The Director shall periodically review and make recommendations to the Mayor for improvement of City policies, procedures,