2011 041 Ordinance - Laserfiche WebLink

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X. Grant Application Processing Ohio EIVIA will issue signed/completed grant agreements within 30 calendar days of receiving local grant applications and/or' having final budgets approved and on file ~vith Ohio ElVIA., XI. Grant Performance Period The performance period for they FY2010 SHSP is August 1, 2010 - Apr•i130, 2013. All equipment must be received and installed as well as the final cash draw=downs must be submitted by the end of'the per•#'or•mance period: No funds maybe spent on activities or costs that occur outside of'the defined grant performance period. Any FY2.010 SHSP funds not properly spent within the perfoormance will be de-obligated by Ohio EMA for r•e-obligation to. other eligible grant recipients.. There tivill be no extensions to the Grant pex•#ormance period. XII. Post Award Grant Administration A) Cash Request Process the cash request process for the FY2010 UASI requires that services have been completed (contract, personnel, etc..) and/or that equipment has been received and invoiced. Io be reimbursed, costs must be eligible and pzoperback-up documentation must be submitted through the Electronic Grants Management System., Cash requests will be reviewed by a Program Specialist to ensure completeness when received by Ohio EMA.. 1. Program Specialist r•eviedv the first step of the reimbursement process is an initial review for cash request completeness.. Ihis review is conducted by your Preparedness Grants Program Specialist and focuses on making sure foiins are filled out properly, costs are reflected in the budget and complete documentation accompanies the z•egtrest. If'a cash request is not complete, which includes but is not limited to the following items: lacking proper Signatuz•e, cash request not completely filled out, lack of'pr•oper documentation, the request will be rejected to the sub-grantee for revision. Sub-grantees are encouraged to utilize their Program Specialist for technical assistance, as needed, in filling out the cash request and compiling documentation to support the cash zequest.. a} Prooper• documentation Cash requests submitted for reimbursement from the FY2010 UASI must be accompanied by proper documentation of'each cost. Proper documentation requires "Proof of Cost" (time and effort records, invoices, bills, eta). If proper documentation is not provided, the cost maybe un-allowed for reimbursement, Food costs associated with grant funded actions (meetings, trainings, etc,) must be documented by proof' of cost, purpose of event (agenda, invitation, etc) and a a Page 23