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Minutes of the Special Meeting of <br />Planning and Zoning, Council, Architectural <br />Review Board and Citizens Advisory Committee <br />Page 8 <br />Q: There are about 5 organizations that have their coffee pots and things we don't want to carry <br />back and forth all the time. We just can't do it. <br />Mayor: One of the first comments that came up in CAC was the kitchen layout and oversized <br />concession area. Query whether those are areas where we can redo the space? <br />Q: I am sure however we decide to do it, it's going to be an asset to the community. Looking at <br />this, it is divided into 2 meeting rooms plus one or two other spaces where people can gather. <br />I think for all intents and purposes when you go to book the room now for a party, you book <br />the whole center, is that right? I have personally not been able to book it because it's very <br />much in demand, like in all communities surrounding us. I would suggest that if we are going <br />to start from scratch I would like to see it expanded into at least two separate rooms that can <br />be booked for parties at the same time. Each room needs its own kitchen space. Not <br />necessarily a big one, but every room needs a small room with a sink and refrigerator. If you <br />are having a party, you need a space adjacent. You need your own space. You don't want to <br />be bumping into other people trying to heat something up in the oven. I really think we <br />should expand it. I looked tonight at Willoughby Hills. They have 4 separate rooms. They get <br />booked up very quickly. I would look at even other sites. If you want to make it bigger, this <br />might not be the location. Those would be things I would look at. <br />A: Thank you for your comments. This is a comparison of apples to apples. That's why we are <br />here. If you are interested iil this apple, we will make it the best apple. <br />Mayor: The challenge is the general consensus has been to keep it in this location. Even between <br />flipping it to the south from this location. <br />Q: I echo those same sentiments. We have some kind of cost benefit. Let's say we increase it by <br />just 10%. Does that actually make the facility much more useful and much more flexible or <br />offer a much larger venue? Does that make sense to look at? <br />A: Absolutely. The previous comment addresses that. If we had two kitchens and two meeting <br />rooms, then you can truly book it for two parties at the same time. Right there you are going <br />to see more benefits to the city as far as being able to have space to provide more community <br />members and also there is a charge for the rooms. <br />Mayor: John Marrelli looked at what we have and what we are going to do with what we have. It's <br />got a lot of issues. Just retooling and doing nothing else is going to be costly. To some <br />extent, we are at the point where we have to spend some money to make the space better. The <br />question is, how much better do we need and how much better do we want? We have to look <br />at that. We are trying to work in the area we have knowing that we have competition for space <br />with Center School so there are certain trade-offs there. <br />Q: Just looking at it, it looks to me like the traffic pattern for parties would be a little awkward <br />with the doorways coming in for the left side of the building and the restrooms being there. It <br />seems those would be better more centrally located with your smaller meeting rooms on the <br />