06/16/2003 Meeting Minutes - Laserfiche WebLink

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Regular Council Minutes 6-16-03 Page 6 Mrs. Mills, seconded by Dr. Parker, made a motion to authorize an expenditure in the amount of $6,267 to Gates McDonald MR-08-06 (2004 OML Workers' Compensation Group Program). Council President Buckholtz asked if there was any discussion. There were no comments. Roll Call: AYES: All NAYS: None Motion Carried Expenditure Authorized ^ A motion to authorize an expenditure in the amount of $3,097 to Sanderson CMI (for replacement of the Finance Clerk's computer & 1 year maintenance agreement) Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize an expenditure in the amount of $3,097 to Sanderson CMI (for replacement of the Finance Clerk's computer & 1 year maintenance agreement). Council President Buckholtz asked if Sanderson CMI are the software people. Mr. Brett said yes; Sanderson CMI are the people that run the software for the Finance, accounts payable and payroll. We like to keep the hardware with them so if there is a problem they come out and we don't run into that's a software problem, that's a hardware problem; they do both. So we have the maintenance one way or another; we consolidate those two just in case of emergencies like that which occurred last week. Council President Buckholtz questioned maintenance agreements and Mr. Brett said there will be maintenance agreements yearly. Council President Buckholtz questioned if there would be an upgrade to the software and Mr. Brett said it is the same software. They will install it all and make sure it is up and running; a large portion of that [cost] is installation. Council President Buckholtz questioned what we will do with the old system and Mr. Brett said he will recommend that the hard drives be destroyed. Mr. Brett said he does not want any information that is on the hard drives to be given in a resale. Council President Buckholtz said I would like to request that if it could be wiped clean--- Mr. Brett said NPR did a whole thing a couple of months ago about wiping clean. Council President Buckholtz said he and Mr. Brett will talk about this. Roll Call: AYES: All NAYS: None Motion Carried Expenditure Authorized ^ A motion to authorize an expenditure in the amount of $8,236.00 to Sanderson CMI (for replacement of the main computer in the Finance Department including software for the operating system)