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Regular Council Minutes <br />2-21-OS <br />Page 6 <br />Department. We were emailed today one of our main projects to get started on all of them is we <br />have resident letters, easement and maintenance agreements and Drainage & Infrastructure <br />requests that will be mailed out to all our residents that have sent in letters requesting assistance <br />in the program. We are meeting tomorrow to go over these. We want to make sure that the <br />Mayor looks at them and approves them (and whoever else needs to) and we will try to figure out <br />a way-a point system to evaluate requests. We are meeting more often so we can really get this <br />off the ground come Spring. The financial assistance forms-I think Mentor has them, Doug; (is <br />that correct?) and we are going to get - Tom Marsalis was going to bring in financial assistance <br />forms in case there are residents that can't afford their 10% of the project cost. We will see how <br />we handle this; we will see what they look like. I know that some people will be very reluctant to <br />do that. Again, hopefully, it would be minimal-their 10% anyways. We really feel that people <br />have to own part of the project so that they maintain and keep it up. So we will keep you advised <br />on how it is going and get all these forms to everyone to look over also. <br />Council President Buckholtz said if you could include copies of the letters with the minutes; that <br />would be great for Council. <br />Mrs. Cinco said either that or when we go over them tomorrow we will get them out to everyone <br />in case there are changes. <br />Safetv and Service - Mrs. Cinco said Safety & Service met on February 7. Most of the items were <br />referred to the Finance Committee and are on the agenda tonight. (She read the agenda items.) We <br />referred the gator proj ect to later in the Spring. [The other items are on tonight's agenda.] <br />Finance Commitfee - Mrs. Mills said the Finance committee met this evening; 22 items were <br />discussed. If you refer to your program on the inside, all of them were approved. For "Letter I" <br />we chose the Fuller Furniture and Carpet Company for $9,709.75. For Letter K we chose the <br />Duane E. Davis Company for $16,963.00. For Letter R, we chose Danka not to exceed $23,000 <br />for the copy machine. The rest we can discuss as we go through. <br />Mr. Marquardt said I see there are a number of things for the Civic Center. I was wondering if <br />the Finance Committee is tracking the commitments against the original estimates for the Civic <br />Center? <br />Mrs. Mills asked Mr. Marrelli. <br />Mr. Marrelli said yes we are; we are on budget and on time. <br />Mrs. Mills said as we get to that John will be able to explain exactly what is happening because <br />he is doing an excellent job in tracking the prices and getting the quotes and bids and everything <br />else as necessary. <br />Historical Societv - Mrs. Mills said tomorrow the ladies will be schooling the children from the <br />fourth grade at Center School. They will be having their annual classes of development of this <br />area historically; also the library is still working with the Euclid Creek Watershed for <br />information. <br />, <br />Hillcrest Council of Councils - There was no report.