02/18/2002 Meeting Minutes - Laserfiche WebLink

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2-18-02 Page 7 discussed a number of items; one of which was the possibility of having a town meeting or an open forum to update the project. We are looking at sometime in early Summer. Construction has begun on S.O.M. I have fielded some calls (as have Doug and others in the Village) regarding issues and concerns that residents along S.O.M. have. I think everyone has done a very good job of responding to these (URS and our Service Department.) In terms of the timing of the project, the latest update from URS is that (and I will quote Mr. Burgess directly from the minutes): his best guess depending on how the right-of-way acquisition goes, that we should receive authorization from O.D.O.T. to proceed to advertise for bids. The actual construction phase of the project in June and an actual award and start of the contract--construction hopefully in August with completion for Fall of 2004. We also discussed moving the fire hydrants on the east side. We thought that was a very good idea. We have scheduled a meeting for March 12 at 7:30 p.m. We will probably have more frequent meetings (I would assume) as the project kicks off in earnest to allow people to have a greater degree of accessibility to the committee and to air their concerns. Council President Buckholtz: I have talked to Rick Christian. I am curious, do we have a chain of command set up once a project is going--about how we reach through URS or directly through contracted people? Should we go through the dispatcher or internally.... Mayor Rinker: Yes, we do. [Are you asking] if the resident has a question? Council President Buckholtz: If a resident comes home and finds trees down or blocking their driveway or something. All these projects start this way; sewer project didn't work; Parkview got quickly attended to; then it was a great communicative effort where people could talk directly... Mayor Rinker: In that context, I would say definitely call Village Hall. If Village Hall personnel aren't there, call Dispatch. Within the Village itself, right now our point person for property owners has been Mark Burson (who is reporting back through URS). We have weekly meetings where we've reviewed (between Department Heads and URS) the progress of the project. That will involve input from people such as Doug, Bernie, Phil, me and Joe. That is kind of ongoing. As far as a hotline, if there is a question there, I think people if call their Council representative, if they call Mr. Ilacqua or you, they are free to do it but it wouldn't hurt to go through Village Hall. If you'd call and let it be known, then we can keep track. Mr. Ilacqua: I have been in contact and I have spoken to Mr. Burgess and Mark Burson; Doug and I as well meet frequently regarding issues that are pressing. So far, I think we have done a pretty good job. Mr. Marquardt just pointed out a pretty good procedural issue, perhaps, Doug we can start building a log just for the instances where there are concerns expressed by citizens to see that we have [a log.] Mayor Rinker: Donna is doing that. We have created in two locations, basically, a dossier, for each property; primarily with the Law Department, Diane Calta, and Mark Burson and I have asked Donna to do the same thing because we're going to get calls; Phil is going to get calls; Doug is and we are trying to keep track. Just two weeks ago I got a call from Mr. Kinnard, who had already talked to Mark Burson and with the people at DDD (they had crunched his cleanout