10/21/2002 Meeting Minutes - Laserfiche WebLink

Home Browse Search

Regular Council Meeting 10-21-02 Page 18 know that the first Monday of the month, typically, is the Caucus and the 3'~d Monday of the _ ~ month is the Regular Council Meeting. At the last Regular Council Meeting, which was convened per scheduling, this matter had come up per standard procedures from the Board of Appeals and the request was made at that time that the matter be postponed until the next regular meeting of Council. Now part of the problem is as a practical matter, Council agendas typically are not finalized until, at best, the Thursday before, usually the Friday before that Monday meeting and it is not uncommon for Council agendas to be amended in some form. A lot of times as you heard tonight for matters that are coming before the Finance Committee. But by in large when a matter is pending before the Council and there is a request to postpone, you can expect that it will be up on the next agenda. You are always encouraged to call Village Hall but typically you are not going to get the agenda information because nobody has the agenda information usually until the Friday before and sometimes, as I say, there can be changes on that Monday. But it's a pretty safe bet that once that matter is on an agenda for Council, it is going to continue from meeting to meeting, from month to month, for that purpose. Now there are times where there are special meetings that are convened for special purposes. And under our Charter and ordinances those can be convened 72 hours in advance as long as there is publication in a local newspaper or just standard procedure. Most people don't pay much attention to that.. Then in instances like this where there is keen interest, what we have tried to do is something really that is more ad hoc and that is we try to listen and then respond in some meaningful way. Now I was not at that last Caucus Meeting but my understanding was that this reference made to _ notifying residents was going to be if there was to be an informal meeting of some kind that ' ~ would be convened either in the form of a neighborhood meeting or if there was going to be - ~ some kind of special meeting. That was my understanding. And on last Friday after the feedback, I got direct feedback especially from Dr. Parker in whose ward this is located. His concern was that there really should be some form of a neighborhood meeting. And that's the notice that we said we'll send that out, let people know and November 4th is the night that has been chosen for that. Not to do something after the fact but to do something just generally to discuss this thing. We were made aware last week that there was serious consideration by the Steigerwalds that they would look to modify their plan, but candidly, up until they come forward and make the representation to Council and make that request, it's otherwise an item that is typically slated and was slated for this agenda. So just so you understand, Mr. Scasny, this was up because a vote would have been pending just under standard operating procedure--unless until someone, usually an applicant, makes a request that it be tabled. And if that request is made, it is still within the Council's discretion to accept or reject that request. It is just a matter of-it's kind of like Robert's Rules of Order. Mr. Scasny said I guess I just would have appreciated, Mr. Mayor, if that was given to us or to me last meeting. And again, I was under the impression because I was told (and there were other people here at that meeting) that we would be notified when this topic came up again. Mayor Rinker said well you were notified of the meeting which is what every resident got. Mr. Scasny said as it concerns me... Mayor Rinker said well I think you misunderstood. That's why we would encourage you to attend meetings and learn more about how these meetings function. Because part of that