6/18/2001 Minutes - Laserfiche WebLink

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material liner to improve candlepower and help with vapor, although it is not an insulator. The cost of the material is approximately $15,000, which does not include installation. [Mrs. Hayes asked whether the $70,000 includes both material and labor.] Yes. [Mrs. Powell inquired if we will investigate the installation cost of the reflective material.] Yes, we can look into it. We will need to obtain this cost from a company who specializes in installing this material. This was just a suggestion of Timothy Norris & Assoc. for us to look into, as they are electrical installers only and do not install this type of material. [Mrs. Powell would like to know if there is anything they can do to help push this through?] Mr. Jenkins responded by saying that we can certainly look at putting this on our capital improvement list for next year. This year’s budget is set for this year and cannot be amended to accommodate this project. However, considering we have all the costs, plus the savings plan, we can definitely get it into the budget for next year. [Mrs. Powell requested on behalf of the tennis community a commitment to replace the noisiest ballast on a regular schedule while waiting for this project to commence.] Mr. Morgan asked that it be taken into consideration that the maintenance staff is extremely stretched. However, the ballasts are in; they just need to be installed once we have the manpower and empty courts to do so. [Mr. Hoyer asked how late tennis goes at night.] In the winter, 8:30 a.m. to 10:00 or 11:00 p.m.; summer hours significantly drop. [Mrs. Powell stated that weekends are fairly quiet.] [Mr. Hoyer inquired what the court time fee is and when we last raised the fee.] The fees are $16 – 20, depending on resident vs. non-resident, primetime vs. non-primetime. The fees were recently raised to accommodate some of the more recent improvements, such as the lockerroom updating, time clocks, and new nets. [Mrs. Powell asked if we could outsource the work.] Mr. Jenkins responded by saying that the city cannot take on that liability. It would be best done in-house. We will look into this issue of replacing these ballasts with Tom Stein, Maintenance Mgr. [As reported by Mr. Jenkins.] The tennis roof renovation bid came in over budget. Mr. Stein obtained a cost of $35,000 for materials. This would entail in-house installation. This would still need to go to bid. [It was noted that anything over $15,000 requires a public bid.] The city engineer also looked at treating the surface of the roof with an anti-rust solution, laying down a fiberglass matting, and spraying the coating Mr. Stein looked into, plus installation, the bid came in at $60,000. We are $25,000 short in our capital improvement budget. The city engineer and service director would like this project to be done professionally, rather than in-house. It is our hope that some of our other capital improvement projects came in under budget, thus freeing up monies to accommodate the project as the city engineer has approved. This project is going out for re-bid currently. [Mr. Jenkins inquired of Mrs. Powell her thoughts of moving the outdoor tennis courts from the park to the rear of the recreation center.] She agrees with this thought. It is her feeling that the tennis community would like to see the courts located at the recreation center. This would give us the opportunity to host tournaments, as a minimum of 5 courts are required. Mrs. Powell, in closing, stated that tennis improvements have been greatly appreciated by the tennis community. Mr. Morgan then reviewed and proposed the fitness facility plan as proposed by Larsen Architects. (A color blueprint of the renovation to current office space through cable office space Page 2