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Minutes of a Meeting of the North Olmsted Parks and Recreation Commission September 11, 2006 Page Four Recreation Facility Management Software Recreation Facility Management Softwatre (Rec Trac from Vermont Systems) was installed, and initial training was conducted the week of August 28, 2006. The staff is currently entering department data as well as continuing with system training. The software is tentatively scheduled to go “Live” at the end of October. Ms. Drenski said that for the next three weeks she, Jenni Couts and Chris Wetmore, who had the majority of the training from the company, will train Cindi Bartko, Pat Cunningham in Tennis, and make sure all schedules and information are correct. It will interface with the Finance Department’s system for daily financials. In October the part-time staff will be trained. That will take some time because some of them work in the evenings only, so there must be time found to get them in and comfortable with the system. Ms. Drenski continued by saying that the public will be kept informed of what will be happening and that there will be new cards given. The Rec Department has been giving out paper cards for over two years now. Ms. Jones asked how much that would cost. Ms. Drenski said it would be a $1 fee per card with a picture. It will be so much quicker and will be done at the desk. There will be another card for passes which can be used over and over. There will be a resident picture I.D. with name and expiration to get the resident rate. Then there will be a pass for pool or rink currently, but there will be an opportunity to use it for tennis or whatever else. Ms. Jones asked if every time you walk in you swipe the card when you go to a class. Ms. Drenski said you would swipe your pass, such as a monthly or yearly pool pass or three-month pool pass, and then the Rec Department’s pass that is bought for ten at a time when you can come at any time, with no date expiration. Mr. DiSalvo said that, on a daily basis, for a daily charge, if you want the resident rate, you must show your resident I.D. This is the way it is now, but the new one will have a picture and pinwheel. Right now it’s just on a stock card. Ms. Drenski said that, as well, at the present time if you buy a pass for October any time in October, it’s only good for October. Now it will be good for one month from the date of purchase. Mr. DiSalvo said that the I.D. is needed for program registration and/or daily admissions. In addition, there will be a visitor’s pass, e.g., if there will be a contractor working, they will be required to check in at the desk, and if they don’t have one, they will be stopped. This will take a while for the residents and patrons to get used to, but that is the way it’s going to be. There will be a coach pass and service provider pass. These are people we hire to run a program, such as Irish Step Dancing. Again, this is all scheduled for the end of October. Mr. Kelley asked if there would be any possibility in getting the members of the Commission their new cards by the next meeting. Mr. DiSalvo said that everything is currently at City Hall. Ms. Drenski said that the Rec Department should be able to accommodate the Commission by that time. Page 4