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Recreation Commission Meeting September 8, 2003 Page Ten Program Discounts Mr. Kelley asked if the Commission would bring up the program discounts at the Rec Center. Mr. Jesse asked that that matter be discussed at the next meeting. OLD BUSINESS Cash Flow Analysis Attached hereto as Exhibit D is the Cash Flow Analysis for the Parks and Recreation Department prepared by Mr. DiSalvo and his staff. Mr. DiSalvo affirmed that this form will be standard for the year 2004 as well as the remainder of 2003. All will be done one page, including total revenue and total expenses, and finally the net income, for at-a-glance convenience. The following page shows Rec Department income cash flow in depth for all departments. The third page is true to form right now but is broken down into each category and, going back to the first page, the numbers plug in for comparison. Mr. Jesse noted that there will be sometimes when there are expenses twice a year. Mr. DiSalvo said that there will be breakdowns each month in 2004 so that there will be a good overview of when the peaks and valleys exist. Between now and the end of December working with Barbara and Linda, all will be set. Managing will be a lot easier. To take this one step further, each department: Aquatics, Tennis, Gymnastics, Rink, and Rec Programs will have their own budgets to follow as well. They will know where their payroll is going and what they’re generating as far as income. Mr. DiSalvo stated that he’s looking forward to getting back on track with the Cash Flow Analysis. Ms. Hayes asked for comments; Mr. Baxter and others replied that the new Analysis is great. Basketball Courts Mr. DiSalvo stated that, as far as the basketball courts are concerned, whatever specs the City wrote, the contractor will not put his name on them because they are not right. A two inch asphalt cover is not going to work. The contractor is working with Tom Stein. Three sections of the courts have been cut out so that he could see what was underneath them. Depending what’s underneath, the Contractor may be able to use whatever is there, grind it up and get a new surface. Basically, the courts need to be re-graded. His report should be ready by Wednesday or Thursday of this week. If the current base will be reusable, it will be great. Mr. Jesse added that the size was accommodated to account for a three-point basketball shot, and curbs were taken out. Way back, the curbs were used to accommodate an ice rink. Ms. Hayes asked if the drainage would be an issue. Mr. DiSalvo said that drainage would be installed. Mr. Baxter asked if the basketball courts will be done this year. Mr. DiSalvo said that he is hoping that this one major project will be complete in 2003, and there will be two fences removed, north and south. Mr. Baxter asked about the path that runs around the park. Because of the condition of the parking lot, it will be hard to work on the path before the lot is repaired. Page 10