03/24/1988 Minutes - Laserfiche WebLink

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CIVIL SERVICE MEETING - 3/24/88 Page #8 Madeline furthered the question by asking if they all work independently of the others, or do any of them act as supervisor to the others also, do they fill in for one another. Boyle answered they all have a primary responsibility and anyone can move to another area, take a little bit of refresher of the job and perform. Madeline inquired if the title of "Accounting Clerk" might be appropriate for the three of them? Boyle stated he was looking more at bookkeeping, accounting tends to state something else. It would be best to have the two secretarials become a Bookkeeper I and the clerk Bookkeeper II. Be can bring someone in with a minimal amount of background doing utilities, data input, etc, and work them into the expertise of what they need to know to fill in for the others. Two of these positions are equal. The two were presented earlier in his letter as "A" and "B". Madeline stated, in her organization if you were at level 1 as a secretary that is the lowest level and you can go up to Secretary II, III, or IV. The higher and more specialized your position the higher the number. You can be a Clerk I or one who supervises can be called the "Lead Clerk", so perhaps what you are really saying is Bookkeeper I would be the more clerical person and the other people would be Bookkeeper II that would be up a step on the ladder and have a little more specialized background, Boyle related he would like the lower level person to have some schooling and/or experience, but the higher level one needs the experience, someone who has some "hands-on" knowledge. The clerk he can work in as long as they have some basic knowledge; if they took bookkeeping in high school. But the other two would be doing a lot of different things. reconciling, etc, Presently all three of them can do that as they have been with me for seven years. I may be rehiring, as I may lose one due to pregnancy, namely, the secretary, and may not come back. I would offer that position to my clerk. But if the clerk did not want that position for Nome reason, and there is a definite reason, she is not covered by the Union or Civil Service, this particular one is a single parent and security means a lot. Madeline inquired about pay range, and stated if we made a change it would be changing the name of the job but would not be altering the responsibilities. Presently the secretary does not have to know anything about bookkeeping, and right now his secretary doer, and the secretary is of his own choosing so she will. My secretary of Accounts Operations falls under Secretary for all purposes. She does not have to be classified as a Secretary, it is an extremely important position and does have to know bookkeeping. The commissioners inquired of Boyle what he wanted from the commission. Boyle stated he presented this whole concept to Council. Madeline asked if it was a reorganization of his department? Wendt reviewed the fact that when the secretary left and moving the clerk up in to this position, if she would accept it - now you have an opening for a clerk. What you are saying is that possibly this clerk shouold have some background—Boyle, what I'm saying is I don't want a clerk, I want an entry level bookkeeper. Wendt replied that a test :should be giver_ for a bookkeeper instead of clerk