03/24/1997 Minutes - Laserfiche WebLink

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referenced by article. He advised, it was Mr. Dubelko's suggestion that this portion be omitted. Mr. Wilamosky noted, other than the format, there were not any significant changes in the Preface. Mr. Cummings believed `it may be noted that by statute the non -teaching employees of city school districts, city health districts, and general health districts have been placed for certain purposes under the city civil service jurisdiction" should be eliminated from page ii of the handbook, as the schools are no longer part of civil service per ordinance 93-02. Mr. Wilamosky agreed this verbiage should be eliminated. Mr. Cummings wondered if the schools can be taken out anywhere they are referred to in the handbook. He noted we could indicate, within the handbook, the schools have been eliminated as per Ordinance 93-02. Mr. Wilamosky questioned if any page number which refers to the schools could be noted. Mr. Cummings explained, although he did not note every page number, this could easily be done by performing a find and search on the computer. Mr. Wilamosky agreed to get a recommendation from the law department on this issue of removing the schools from the handbook. Mr. Cummings referenced page iii of the Administration's suggestions #5 under Civil Service Commentary which states "Part-time employees as determined by the Commission shall be any employee who is employed by the City of North Olmsted up to and including, but not exceeding twenty (20) hours per the designated five day pay schedule work week." He pointed out Full Time is defined on page 30 of these suggestions as "An employee who is hired to perform a specific work function on a regular basis with a normal work week consisting of 35 - 40 hours of service." On this same page Part Time is defined as "One who does not have full time, student, seasonal, casual or temporary status in terms of hours worked and benefits received." Mr. Cummings questioned if part time is then. anything under 35 hours a week or 20 hours a week. Mr. Wilamosky advised there are some constraints in the collective bargaining agreement concerning this issue. If someone works 20 hours or less a week, they are part time and not considered under the bargaining unit. He noted someone working over 20 hours a week may be considered a member of the bargaining unit. In sum anyone working 20 hours a week or under would not be considered under the bargaining unit. Mr. Wilamosky noted, on occasion part time may work 24 hours, but they would not be regularly scheduled to work in excess of 20 hours. Mr. Cummings confirmed that no individual would perform 21 to 34 hours a week on a regular basis. Mr. Cummings referenced page iii and iv of the Administration's suggestions #7, it states "Rules and Regulations Handbook shall be reviewed by the Commission every two years. The handbook will be distributed to each Director and each Director may be permitted to provide the Commission suggestions to amend the manual. Any amendments to the Rules and Regulations must be made by majority vote of Commission members at a regular public meeting. Upon the amendment of any Rule and Regulation, the Secretary shall update the manual. Copies of the amended Rules and Regulations manual shall then be provided to all Directors and Department Heads......" He wondered if this means the secretary cannot simply provide copies of the pages that were amended or if the entire book must be copied each time there is a change, as this will be a cost factor. Mr. Wilamosky believed this can be updated in the following manner: "The Secretary shall updated the manual in compass of any such updates and/or a complete amended rules and regulations manual should then be provided." Mr. Wilamosky noted on this same page, he has suggested a change in who should be permitted to obtain a copy of the manual. He advised, section 143 of the Ohio Revised Code grants the right to charge a reasonable fee for copying a public document. Wilamosky noted the Law Department has concurred that twenty-five cents per single sided page is a fair and reasonable fee. The secretary wondered why it would have to be a certified check. Mr. Wilamosky agreed someone can pay cash for this, but it may cause an 3