03/24/1997 Minutes - Laserfiche WebLink

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Secretary of the Commission prior to interviewing applicants seeking the position of Secretary of the Commission." The commission had no problem with this change. On page viii letter e, it states "The Secretary shall certify payrolls and sign all warrants or orders for the payment of money on behalf of the Commission except, shall approve and sign all payroll voucher's reflecting the hours worked by the Secretary in all pay periods." Chairman Cummings wondered who signs the pay vouchers now. Wilamosky believed the clerk of commissions sends out a payroll voucher to the Mayor's office to sign, as he believed the pay is probably split between the commission payroll and the secretary to the commission payroll. The secretary was unsure this was done. Mr. Wilamosky commented that it may be done automatically. If it is done automatically, everything after the comma in section "e" could be eliminated. Mr. Wilamosky agreed to check into this procedure. Also letter "g" was added which states "The secretary shall maintain a file containing the name, address, daytime telephone number, home telephone number of each member of the commission. Said file should also contain information with respect to the initial appointment date of Commission members and the date such term's expire." The commission discussed this change. Mr. Wilamosky advised this is done so the secretary is able to immediately obtain this information. The members discussed giving out phone numbers to the commission. Mrs. Zolar believed phone numbers for commission members is appropriate. Mrs. Benjamin wondered if this would be considered public record. Mr. Wilamosky believed it could be considered public record. Mr. Cummings advised he would have a problem if it were his work number. Mr. Wilamosky noted this can be changed to read "a phone number where the commissioners can usually be reached" as some people prefer to be called at work during the day. The commissioners did not appear to have a problem. Getting into the body of the handbook, a change was noted on page 1, Rule 1. Mr. Wilamosky noted the changes in section 1 as they appear in the administrative suggestions: advertising 30 days before examination; notice posted in conspicuous places two consecutive weeks before the application deadline; and the Appointing Authority will determine if the starting salary will be advertised. Wilamosky advised the only significant change is that Department Head was changed to Appointing Authority. He noted Department Heads and Appointing Authority's are not the same people. Mr. Cummings questioned who would be the Appointing Authority. Mr. Wilamosky responded it depends on the position opening. If a position is in the Police, Fire or Building Departments the Appointing Authority is the Safety Director. If a position is in Finance, the Finance Director is the appointing authority. The language in "c" was cleared up to read "if an eligibility list expires, prior to starting the interviews, the Appointing Authority may continue to hire from the expired eligibility list for that particular position. The existing handbook reads "Once the interviewing process has begun, if the list expires, you can still hire from the list for that particular position." Mr. Wilamosky advised this suggestion was made for clarification purposes. Section 2, page 1 of the current handbook was where a portion of the promotional examination criteria appears. Wilamosky advised, the administration is suggesting moving this to a separate section in the handbook. He agreed to provide the details later. Page 1-A-3 of the handbook is shown in the administrations suggestions as Page 1 section 3. Wilamosky noted the following suggestions have been made: the content of notice "should not be limited to the required educational and/or technical background". He elaborated this gives the appointing authority the ability to be more selective. The law department suggested including the probationary period in this language.