03/16/1998 Minutes - Laserfiche WebLink

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paperwork for their files, I don't think the commissions office should be holding on to it once the person is hired. Mrs. Rote stated then the employee that is being hired would not have to fill out all new applications for personal when they already did it once to get the job. Mrs. Popa stated I agree. Ms. Cornish stated we could keep track of it in the Civil Service minutes by stating that this individual has been placed on the classified list and their file has been forwarder) to the personal department. Mrs. Popa stated I know that the police department has a lot more information on their employees, they have a separate personal department there at the police station, and my thought is that here they are both union and Civil Service what exactly are they governed under we need to be able to understand what is going on there we pay their health insurance, liability insurance, life insurance, accidental death insurance's, bureau workers comp issues, all these issues are the liability that I assume and I over see but I have to be able to have these records to understand and coordinate this, so my question is does the Civil Service department authorize them to keep their employee's documents in a separate area and keep that information from the personal department. Ms. Cornish stated once there is an opening we submit the top 5 applications to the appointing authority then they forward it to the department head, and the appointing authority is usually the director of that department which in this case would be Mr. Jenkins the safety director, he then forwards the information on to the police chief, the police chief reviews the applications and determines which one of the top 5 applicants are best qualified for the position, they are only given a copy of the applicants originals we have the originals in our office. Mrs. Popa stated from a management perspective I would think that once the hiring is done and over with then the application should go to one location so things don't get lost or misplaced, I will have to work with the other departments on this, so back to the list I will work with the clerks of commissions on this list and when would you to see this list, at the next meeting or what. Mr. Cummings stated I would like to look at the list at the next meeting but I can't say how fast we can get moving on it because I'm not sure of what else we have going on at that time but, I would like to get moving on this yes. Mrs. Popa stated my thought then is if these people have never really been removed from the Civil Service then just because their name is off the list doesn't mean they are not Civil Service. Mr. Cummings stated they might not have their names on a list but they are on, the ones that are not a part of Civil Service are the people that fall under the Unclassified list on page 32 section 3 (A) of the Civil Service hand book. Mrs. Popa stated good that is what Mr. Gareau stated in his letter. Mr. Cummings stated that is what I have been saying all along, If you could come back with the list we could go over the whole thing and straighten all this out. Mrs. Popa stated I will do that, and thank you for helping me with my questions I had. C) The Fire Fighters examination has been set for May 29, 1998, pending commission approval. The commission also will need to set a passing score for this examination (both the agility test and written test), name the testing company, and make any recommendations concerning advertisement and application packet. Ms. Cornish went over the application packet that was made up for the fire fighters test coming up. Mrs. Zolar inquired as to why the forcible entry was removed from the agility part of the test. Ms. Cornish stated she was not sure why the testing company took out that part of the test, the testing company will have to be picked, in the past there were two companies that were used one is Clancey & Associates, and the other is Mc Cann & Associates, I believe that the fire chief is leaning towards going back and using Mc Cann this time, I think he mentioned that at previous meetings, would you like to use Mc Cann or Clancey for this test, or maybe you would like another company all together. Mr. Cummings stated we have to pick one tonight if I'm not mistaken so we can proceed with getting started, so that rules out getting another company, I'm sure if the fire chief was here tonight he would be able to give you some input as to who he would like to use. Ms. Cornish stated Chief Osterhouse was sent a packet to review and he signed off on it that he thought everything was in order today. Mr. Cummings inquired as to what are the price range of the two testing companies. Ms. Cornish stated that she was not sure as to the pricing of the companies I really didn't look into that, I'm sorry. Mr. Thomay stated has Clancy been doing the testing recently, I notice that they have given the last few tests. Ms. Cornish stated that Clancy did the assessments, and we used Standard and Associates for the police, Ramsy & Associates for building inspectors, International Personal Management & Associates was used for both the dispatchers test and corrections officers test. Mr. Thomay asked when the last time Mc Cann was used for giving a test do you know. Ms. Cornish stated it was before I was here. Mr. Cummings stated the cost of the test would make a difference in which company we would use, I would use the company that cost the least.