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3. Commissioners need to make motions on the following items: a. On what tests will be administered i.e. just written just oral or written and oral. Mr. Thomay and Mrs. Giesser both voiced they felt both an oral and written examination should be administered. At this point in the meeting Safety Director R. Jesse and Law Director J. Dubelko joined the meeting. Both the Law Director and the Safety Director felt there should be an oral as well as a written examination for the Fire Chief position. After a lengthy discussion, it was decided to let the testing company give a recommendation as to what weight each test would hold. Further discussion took place on the period the Civil Service has to administer the examination. Mr. Dubelko explained the period for administering the examination to the board. Both tests will need to be administered by December 21, 2002. It was decided that a calendar would be made to help the commission stay within the guidelines of the 60 days. There was discussion as to whether or not a testing company could administer both the written and oral tests by the December .21, 2002 deadline. The Secretary voiced her concerns as to whether Ramsey & Associates could meet the deadlines for the city. She questioned what would happen if they could not meet the deadline being so close to the holiday's. Mrs. Giesser recommended amending the motion to hire Ramsey's to accommodate the possibility of using Clancy & Associates if Ramsey & Associates could not the Commission's deadline. R. Giesser motioned to have both an oral and a written examination for the Fire Chief position. Candidates will not have to score 70% or higher to pass the written exam and be eligible to take the oral assessment. The weight of each exam will be determined at the next meeting. J. Thomay seconded the motion, which was unanimously approved. Motion Carried. b. Testing Company to administer Fire Chief exam. R. Giesser motioned to amend the motion to hire Ramsey & Associates under the condition that they can administer both the written and oral assessment exams no later than December 21, 2002. J. Thomay seconded the motion, which was unanimously approved. Motion Carried. R. Giesser motioned to Hire Clancy & Associates if they can administer both a written and oral assessment by December 21, 2002, if Ramsey & Associates can not meet the deadline of December 21, 2002. J. Thomay seconded the motion which was unanimously approved. Motion Carried. c. Set testing times and date of Fire Chief exam. d. Set passing scores and weight percentage of each test. e. Address costs of the examination and the lack of funds in line item. The secretary reviewed that there are 7 candidates whom are eligible to partake in the exam and they have until November 1, 2002 to let the Civil Service office know their intent. There is only $5,000.00 left in the Civil Service testing account and if all 7 candidates take the exam they will need an additional $1,025.00 to pay the testing company. The secretary requested the board members make a motion to request additional funds be placed in the Civil Service testing account in order to conduct the Fire Chief's examination. Mr. Dubelko also explained that the commissioners would need to make a motion to have the Mayor submit legislation to Council to be allowed to enter into a contract with the testing company that is hired to conduct the tests. He further suggested that the Commissioners invite Ramsey & Associates to a special meeting. Invite them to recommend the. testing dates, the weights of each of the tests and provide the Safety Director with the 2