08/18/2003 Minutes - Laserfiche WebLink

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established for all the positions for the City, the Unclassified Service positions have to be removed which includes: 1. All officers elected by the people. 2. All directors of departments. 3. The members of all boards or commissions appointed by the Mayor or the Council. 4. The Clerk of Council and the Secretary of the Civil Service Commission. 5. Superintendent, Assistant Superintendent, Division Heads, and Assistants to Division Heads, except the Police Chief and Fire Chief. 6. All unskilled laborers. 7. Three secretaries, assistants, or clerks to the Mayor, one (1) secretary to each Director or Department Head, and all temporary part-time office help. The commissioners must address the Treatment Plant regarding their positions, they currently have two chemists, five Technicians, a Supervisor, Forman Equipment Operators, and Operators. His letter further suggests that there was a list from 1995 that was accurate. Mr. O'Malley thought the Law Directors letter suggested that four positions within the Waste Water Treatment were noted as classified in 1976, however since then the list provided by the secretary in 1995 did not include those positions. He suggest the commission start with that classified list and from that point forward compare it to the list from Personnel to determine which positions have been created or eliminated without the Commissions input. Mrs. Rote suggested that as Council creates or removes positions their clerk would have to provide the information needed to determine what position have been created and removed since 1995 and she would also require a 1995 personnel list. Mr. O'Malley suggested that, that would not be needed. The secretary could compare the 1995 list with the current list to help her narrow the list down to those, which may be questionable. Mr. Thomay indicated that the commission has to create a list depicting every position that will be un -classified as well as Classified. The Chairman instructed the secretary to start with the lists provided by the Personnel Department and add fields to the list for classified and un -classified. Then go through the list mark all those titles that are clearly un -classified as such and list the number it corresponds to in the charter. Also mark all positions known to be classified as classified, then the commission can review that list at the next meeting to get an idea as to where to start. All those positions that were on the 1995 list will be identified, then dates of all those positions created since 1995 should show a created date. Mr. Binggeli questioned if a union employee can be civil service as well as be in a union. Mr. Thomay reviewed that an employee can be in the union as well as be in a classified position. Mr. Binggeli reviewed that it was not his intention to create a lot of work for the commission by asking the question he did, and he is sorry if it has placed a burden on anyone. Mr. Thomay assured Mr. Binggeli that the commission had needed to address this question for a long time so he should not feel bad for asking a legitimate question. He commented that Mr. Dubelko's letter suggests that the commission take into account changes to the positions, duties, and responsibilities while researching the question. Mr. O'Malley believes that the Law Directors letter suggests that the commission start with the 1995 Classified list and from that point forward make a distinction. Mrs. Giesser suggested having a meeting during working hours at City Hall to meet with each Director and Personnel Director to review each job position within each department. Mr. Dubelko's letter advises that the commission should have an understanding of each of the position duties and responsibilities. She does not want to make an arbitrary decision. Mr. Thomay questioned if personnel had a job description for every position within the City. Ms. Farver reviewed that in some cases the job descriptions are included in the legislation, which created the position. In other cases, there has been no legislation creating the position and just funding the position created it. In those cases of funding it may or may not include a job description. The department may have a practical job description but that does not mean that it was approved by legislation. She questioned if the Commission was responding to a request from the Law Director. Mr. O'Malley reviewed that the commission received an inquiry from Mr. Binggeli as to whether or not his position is classified or un -classified. Ms. Farver questioned if all this research being conducted was to answer Mr. Binggeli's question. Mr. O'Malley commented that beyond the attempt to answer Mr. Binggeli's question the role of the Civil Service Commission in it's duties to maintain a classified list and how to go about discharging that list. Mr. Thomay reviewed that in the process of trying to answer Mr. Binggeli's question the commission noticed that there were other positions, which should be questioned. The Civil Service needs to research this and get a current list certified. He agreed with Ms. Giesser that the commission should meet during the day to meet with the Directors. Mr. O'Malley recommended that the commission first review the information requested for their next meeting. The commission should have categories of newly appointed positions that have not been approved by Civil Service. Existing positions that used to Ua