08/18/2003 Minutes - Laserfiche WebLink

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exist and have been removed without Civil Service approval. What constitutes an unskilled position or those unskilled positions that have no documentation. Mr. Thomay commented that there should be a system put in place to make sure that Civil Service is involved with all aspects of employment process. He questioned if the last certified list was the one from 1995. Mrs. Rote suggested that that was not the last list used and reviewed what her office had been doing in the way - of submitting a classified list to Finance and the State Civil Service Commission yearly. She noted that she had not submitted a list to Finance for almost a year as the Finance Director does not want it. The secretary reviewed that looking through the multiple Certified lists that are in archives she noticed that as the people came off the list the titles also came off the list, so the lists were never accurately maintained. The secretary indicated that she would try to get all the information the commission requested. Mr. Thomay felt that a system needed to be put in place to make sure that the Civil Service is involved with anything that has to do with employees' positions. Such as the creation, the elimination, the status anything that involves positions dealing in City employment. Discussion regarding Building Inspector: Ms. Giesser reviewed that in 2002 Civil Service wanted to administer a Building Inspector exam but was stopped because of the hiring freezes that was put in place. The commission needs to start the arrangements to administer a Building Inspector test. Mr. Thomay questioned the personnel director if the hiring freeze was lifted. Ms. Farver voiced that the hiring freeze had not been lifted. Mr. O'Malley suggested that the administration has given notice to the commission that they are going to fill a position. There is not an eligible list for Building Inspector so under the Civil Service rules they are going to do a provisional hire, which is subject to testing. Mr. Thomay questioned how long it would take to hold the test. Mrs. Rote questioned if once the provisional hire took place and the Commissioners received notice it would through the Civil Service into a 90 -day test requirement. Mr. O'Malley indicated that under Rule IX section 3, subsection (b) suggests that a test should be administered before the probationary period ends. Ms. Giesser questioned if the Commission needed to request the funds to administer a Building Inspector test now. Mr. O'Malley felt that the Commission was not subject to the typical funding mechanisms. The Commission has obligations under the charter, which has to be fulfilled. The commission could have to wait 90 or more days just to get a response to a funding request or receive a budget to maintain an eligible list. If the Civil Service is not administering test due to the lack of funds there are going to be many provisional appointments. Mr. Thomay indicated that once the provisional hire is made there must be a test within 90 -days. The Commission questioned how long the provisional appointment for Building Inspector would take. Ms. Farver was not sure how long it would take, but suggested that they are in the process of interviewing applicants. Mr. Thomay felt that a formal request for funds should be made. Ms. Giesser questioned if Mr. O'Malley was suggesting that the commission did not have to give the test. Mr. O'Malley indicated that when time is of an essence the Civil Service Commission in the absence of funds being provided to them could be effectively eliminated as a institution. Mr. Thomay suggested that the Commission should move forward whether they are provided the funds or not. Discussion took place regarding a Building Inspector who was still on layoff from the Building Department. Ms. Farver indicated that the inspector who is on layoff was not qualified for the Building Inspector position. Discussion regarding the length of a certified list being valid for 2 -years only was reviewed. Mr. Thomay voiced that he wanted Mr. Jesse to be instructed to give Civil Service notice once the Building Inspector is appointed. Mr. O'Malley advised the commission to have their secretary send a directive to Mr. Jesse and cc: the Mayor and Law Director. Ms. Giesser felt that by the time the commission received notice they would already be in a position of being unable to complete the test within the 90 -day requirement. Discussion of Hiring practices: Ms. Giesser voiced that currently the Civil Service has no valid eligible list for any position, which could have an opening. If the Civil Service can not demand, the funds required to have valid lists, then the Commission must set priorities. Due to the number of Policeman and Fireman required for the City, her priority would be for Policeman and Fireman. Mrs. Rote reviewed that Civil Service