10/20/2003 Minutes - Laserfiche WebLink

Home Browse Search

t reviewed matters, which came up during the Assistant Fire Chief exam and suggested a great deal of attention was placed on the posting by the Civil Service office. The code says published and what does that mean, published appears to mean posted as ordinarily done. 'In addition to published to the extent the Civil Service commission has a history of directing letters to applicants that also can be done. They can also be hand delivered by the Fire Chief or just made available at the fire stations. In the absence of more rules that are specific or directions by the Civil Service Commission, "published," means all .the above examples. If the Civil Service Commission feels that the publication that took place was consistent to their practice then so be it. Mr. Thomay questioned if Mr. O'Malley felt the commission needed to make a motion on the objection. Mr. O'Malley suggested that if the gentlemen who submitted the objection was present he should be heard. Mr. Thomay questioned if Mr. Miller was present or if he participated in the written exam. Mrs. Rote reviewed that Mr. Miller was one of three Firefighters who applied to take the Lieutenants exam but failed to show up for the test. Mr. O'Malley questioned if the commission had knowledge that Mr. Miller received a copy of the notice. Fire Chief Klecan reviewed that not only did each of the candidates receive a copy of the posting in their mail slots there was multiple postings, at both stations. Further discussion as to the process of posting the testing materials took place. Mr. Miller was not present for the meeting. R. Giesser motioned to deny Mr. Miller's protest. J. Thomay seconded the motion, which was unanimously approved. Protest Denied Mr. O'Malley recommend that the commission attach all the written protest materials submitted to Ramsey & Associates to the minutes. Mrs. Rote voiced that she was concerned that attaching the protest materials to the minutes would violate the testing company contract or security agreement as it would be publishing portions of their test as well as the answers. Mr. O'Malley felt that all the documents submitted should be made part of the record to give it form and substance to the motions made by the commissioners. Mrs. Rote requested that the contracts with the testing company be reviewed before the documents are made public record to make sure they are not violating the contracts. Mr. Thomay indicated that the protest documents should not be attached to the minutes. Mr. O'Malley suggested that in the absence of attaching the protest material the State Code address the revised answer key being available to the candidates for review. Commissioners need to make motions on administering a Building Inspectors exam: A. Motion to use CPS to administer the Building examination test. B. Application packets need to be approved C. Ads for notification for release need to be approved, request to be placed on local cable channel and City web site. D. Dates to run ads in newspaper need to be set E. Dates of examinations need to be set F. Motion to set the weight factors for Building Inspector exam as follows: The weight factors to be used are as follows: Testing shall consist of two (2) components. The first is a written examination and the second component being the writing of an essay by the applicant. The weighting score of both test components will be the determining factor that establishes the final score. The weight factors to be used are as follows: 80% for the written portion of the.examination and 20% for the essay portion of the examination. The formula to be used is as follows: Written (score X 4) + essay score. Essay scores are given a number (1 to 10) points (10 being the best). Add a zero to the essay score. Example: If a score of 4 is achieved than add a zero (40), then divide by 5 weighted score. G. Motion is needed to appoint the administrator for the Building Inspector examination and to have the Civil Service Secretaries be monitors. Mr. Thomay indicated that the commissioners received notice that. the Building Inspector position has been filled so the commission now has 60 -days to hold a test. There will be a written test and