01/24/2005 Minutes - Laserfiche WebLink

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Mr. Ubaldi suggested setting a schedule for handbook review for the next few months. He recommended working on Rules III, IX, X, XI, XII, XIII, and XIV and the end notes according to the following schedule: February 28 - Rules III, and IX March 21 - Rules X, XI, and XII April 18 - Rules XIII, and XIV May 16 — Clear up any unresolved issues and the end notes. Mrs. Giesser said they should be prepared to look at Rule X in February because there may be issues in which they run into difficulty and they would need involvement from the Police and Fire Chiefs. She added they can get some questions together when they look at Rule III. The commissioners agreed the schedule is an effective way to address remaining issues with the handbook. • Continuation of Civil Service addressing City positions which are unclassified or classified and covered by Civil Service Mrs. Giesser said a written request dated January 20, 2005 was submitted by Donna Rote, the Clerk of Commissions, to have the Civil Service Commission determine if Mrs. Rote's position is classified or unclassified. Mr. Ubaldi indicated further review would be necessary in order to determine that. Mrs. Giesser then reviewed Mrs. Rote's request. Mrs. Giesser asked Mrs. Kilbane to send a memo to Cheryl Farver, Director of Personnel & Administrative Services, and to Kimberly Wenger, the Planning Director and supervisor of Mrs. Rote, to obtain their input. The matter can be taken up at the next meeting and those individuals can attend if they wish. Mrs. Rote then asked if the Commission was asked to do that. Mr. O'Malley pointed out that other such requests have been tabled until further review could be conducted. It was determined that as a professional courtesy, Mrs. Farver and Ms. Wenger should be notified and have the opportunity to have input in the matter. There was discussion about a list of full time city employees with a breakdown of who is classified and who is unclassified. Mrs. Rote explained the list is a working document and no motion was ever made on it. There was further discussion about job titles and classifications and perhaps some descriptions being obsolete. Mrs. Farver indicated work has been done regarding how and when jobs were created and there is currently work being done to ensure the City complies with the Fair Labor Standards Act. She said she would be willing to take Mrs. Rote's request and add it to the task at hand. Mr. Hohmann asked for further clarification on the request. Mrs. Rote provided some background on her work with the City and her concern about not knowing her status. Mr. Hohmann expressed an interest in knowing if there are advantages with one classification over the other and if there is an impact in terms of compensation. Mrs. Rote said there is no impact on compensation and indicated a classified status would provide civil service protection. Mr. O'Malley referred to the charter to elaborate on the classifications further. Mr. Ubaldi said his feeling is that based on the charter and the paper trail, the position in question would be classified/competitive. He asked Mrs. Farver when she might have a report ready. Mrs. Farver replied she will have a response by the next meeting. She said she appreciates the opportunity and is sure Ms. Wenger would like the opportunity for input as well since they were not copied on Mrs. Rote's memo. Chairperson Giesser said the commission intends to act on the request. Mrs. Farver indicated she will look at the job classifications that were provided as well as the job descriptions since Mrs. Rote may actually assist a division head. Mrs. Rote commented that her duties are no more than that of a clerk. She said her director informed her that Mrs. Farver had reviewed her job and duties and determined that her role is not as important as the Clerk of Council. Mrs. Farver indicated that is not correct. Mr. Hohmann asked if the concern is that Mrs. Rote's duties include assisting a supervisor, a director. Mrs. Farver replied that is a concern and she discussed the background for the Mayor's request to shift Civil