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? <br />JOB DESCRIPTION <br />POSITION TITLE: <br />SECRETARY II <br />DEPARTMENT: <br />SUPERVISOR: <br />MINIMUM QUALIFICATIONS: <br />AS ASSIGNED <br />DEPARTMENT HEAD 1 DIRECTOR <br />Thorough knowledge of bookkeeping, purchasing, and record keeping systems employed by <br />their department. Working knowledge of alt secretarial skills, including typing, filing, record keeping, etc. This <br />position is private and confidential. <br />DUTIES: <br />1. Must have the ability to make decisions and act on them without direction, in the event that the department head <br />or secretary l is not available. <br />2. Answer phones, handle calls, appointments, correspondence for Department Head, compose routine <br />correspondence for Department Head's signature. <br />3. Take complaints, make-up work orders, direct to responsible department. <br />4. Maintain files and do general filing. <br />5. Prepares requisitions, charge to proper appropriation. Maintain file for <br />requisitions attached to purchase orders, post in book. <br />6. Types correspondence, memos, documents, forms and various reports. Enters data into computer. <br />7. Processes and distributes incoming mail. <br />8. Maintains appointment calendar for department head. <br />9. Ortlers and Maintains adequate inventory of supplies. <br />10. Responsible for making out personnel accident reports and send them to the Director's office and office of <br />PersonneL <br />11. Arrange for maintenance and repair of office machines. <br />12. Gather and organize information as directed. <br />13. Take minutes at department heads meetings when needed. <br />62 <br />.,.?:?-r..aav.?,raar4w^'+ria+.u?? ..... ... . . . . . .. .. . . . ... . . ... . .. .. .. . .. . . . . . ... . . . . . . ? .. . .. , : . . . ,. . .. .... . .. ... . .. . _ ?+wa+,.w-P-.»..,« .w ,.,..,...., .,.?,h.....i'..