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JOB DESCRIPTION Department: Position Titfe: Responsible To Minimum Qualifications: Division of Police Police Department Secretary I Administrative Captain - Thorough knowledge of secretarial, bookkeeping, purchasing and record keeping systems employed by the Police Department. Working knowledge of all secretarial skills including typing filing, record keeping, computer skills, work processing and the like. Must have current CR13/LEADS certification. This position is private and confidential. Employees must satisfactorily complete a polygraph examination and criminal background investigation. May supervise Secretary II staffwhen directed by Administrative Captain Duties: 1. Private secretary to Administrative Captain 2. Prepare Police Department payroll vouchers. 3. Keep records of payroll, vacation, paid holidays, sick leave as well as other records when directed. 4. Prepare schedules for secretary II, dispatchers and arrange school guard coverage when needed. 5. Answer phones, handle calls, appointments, correspondence for Atlministrative Captain. Compose routine correspondence for his signature. 6. Must have the ability to make decisions and act on them without direction, in the event the Administrative Captain is not available. 7. Maintain files and do general filing. 8. Take dictation and type correspondence, memos, documents, forms, and various records. Enter data into computer, 9. Process and distribute incoming mail. 10. Maintain appointment calendar for Administrative Captain. 11. Assists other clerical staff and performs other em duties as assigned. 12. May supervise and caordinate work of Secretary II personnel. 13. Arrange for maintenance antl repair of office machines. 14. Gather and organize information for meetings that the Administrative Captain attends. 15. Take minutes at Department Head meetings when needed. 16. Initiate end update personnel records for employees and direct information to proper department. 64 ??¦ «? _ -?„ -