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ARTICLE XXXV <br />PERSONNEL RECORDS <br />35.1 The Employer shall maintain an individual official personnel file for each Employee. The official <br />personnel file shall be located in the office of the Fire Chief. Employees shall be permitted to <br />inspect their individual personnel file during regular business hours (8;00 a.m, - 4:00 p.m.; <br />Monday thtough Friday, excluding Saturdays, Sundays and Holidays) by giving reasonable notice <br />and request to inspect said individual personnel file to the Fire Cluef. Should the Fire Chief not be <br />available at the requested time, he shall schedule a time mutually agreeable between himself and <br />the Employee. During the inspection of the official file, the Employee may have one (1) <br />representarive present. The Employer may have one (1) representative present at the time the <br />official personnel file is being inspected by the Employee. <br />35.2 Only the Fire Chief, his confidential Secretary, the Assistant Fire Chief and the Employee shall <br />have access to the personnel file, except other City Officials may have access and inspect the <br />personnel file on a need to know basis. <br />ARTICLE XXXVI <br />LABOR MANAGEMENT COMMITTEE <br />36.1 In the interest of sound Labor/Management relarions, unless mutually agreed otherwise, once each <br />quarter on a mutually agreeable day and time, up to three (3) of the Employer's Representatives <br />shall meet with up to three (3) Associarion Representatives to discuss pending problems or issues <br />of concem and to promote a more hannonious Labor/Management relationship. The Mayor shall <br />be present when his participarion is necessary to resolve an agenda item. <br />36.2 An agenda will be furnished upon request of either party at least five (5) working days in advance <br />of the scheduled meetings with a list of the matters to be taken up in the meeting, and the names of <br />those Association representatives and management representatives who will be attending. <br />36.3 It is further agreed that if special Labor/Management meetings have been requested, and mutually <br />agreed upon, they shall be convened as soon as feasib(e. <br />48 <br />