83-034 Ordinance - Laserfiche WebLink

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. `?.r ?D Page 8 of 10 b. izave a detailed business plan for the operation of the center that includes a detailed listing o.f the full range of materials that will be accepted, a clear description of the accounting and auditing practices to be einployed by the center to account accurately for any materials and money received and disbursed by the center, and criteria for determining the adequacy of such business plans; c. have a plan for marketing materials received or recovered that includes any agreements entered into by the canter for their sale, ar.ry letters of intent signed by persons who will accept such materials, and criteria for determining the adequacy of the plan; and d. have submitted a list of the names and locations of each existing cc7uununity recycl ing center locateci in the geographic area to be served by the center. F. Equipment Purchased With Grant Funds 1. The CRANTEE, and any approved SUBGRANTEE, shall obtain iaritten approval prior to expending grant funds for the purchase of any item of equipment costing more ttkan $300.00. Such approval is not requireri where the purchase is specifically identified in the approved budget. 2. Ttie (iKANTFt??, an(i any approve(I SUSGRANTE,'E, shall neitlier corrvert a.ny equipment acquired under this grant to uses od:ler than those origuzally approved by Li1e DQ'ART,^g'NI' nor transfer or sell such equiPment without written approval of the DEPARTWM. If for atry reason during the grant perioci the :'.?tZAN'i'EE, , and any approved SUBGRANTEE, determines that said equipment is no longer needed for its originally approved use, the GRANI'EE shall notify the DEPARTMENT of such detennination and sha11 malce said equipment available, title-free, to any other interested r_ommunity's litter control program as determined by the DEPAR'IMIINT. 3. The GRAN'I'EE, an;i any approved SUBGiANTEE, shall maintain records for each item of equipment purchased that sha.ll include a description of the equipment , manufacturer's serial number or other identification number, acquisition date, cost and copy af receipt, and the seller or supplier of the equiplw-nt. Updated copies of these records are to be forwarded to the Office of Litter Control and a copy of tlie physical inventory which Yias been reconciled with said equipment records at least once a year during the life of the program. 4. Any major equipr;ient (purchase price of $2,000 or more) purcl-iased with grant fttnds is to be liandled, upon termination or expiration of this AGREIIypV'r in one of the following ways as agreed upon by the DEPARZME,'NT: a) The GRANTEE and any approved SUBGRANTEE may retain awnership of the equipment Lor as long as it is used for the purposes approved by the DEPAR`R'^Pr and under the same tenns and conditions including the nonprofit status requirement of any SUBGRANTEE for recycling activities as defuned by Section 1502.01(E) O.R.C.; or b) The CRl`,NTEE and any approved SUBGRANTEE may retain ownership of the equipment only after compensation to the DEPARTNETT in an amount equivalent to its .fair market value; or, c) The GRANPEE and any approved SUBGRANTEE ma.y be directed by the DITA.RTMEN'r to sell the equipment under guidelines provided by the Ohio Department of Administrative Services and pay the DEPARZMM the proceeds from the sale of said equipment (after deducting actual and reasonable selling and fix-up expenses, if any, from the sales proceeds). G. Invoicing Invoices shall be suUmitted once a month in accordance with the forroa.t established or approved by the Office of Litter Control. All purchases and expenses sha.ll be documented by accampanying receipts and contract charges by itemized statements. Payment will be authorized by the DEPAR'INff?1T upon approval of the GRAPTI'EE' s submitteci invoices and will be for expenditures ma.de within the effective dates of this agreement unless specifically approved in writing by the Office of Litter Control.