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<br />U.S. Mail a certified letter to the involved employee stating the <br />reasons for disciplinary action taken, and shall hand deliver a <br />copy of same to a IInion Officer or steward. Disciplinary action <br />may be appealed by the IInion through the Grievance Procedure <br />commencing at Step 2 of the Grievance Procedure. An employee who <br />desires to protest the disciplinary action must make an election <br />within ten (10) calendar days following receipt of written notice <br />as to whether he wishes to pursue the grievance procedure. <br />(a) When an employee is given a disciplinary action, <br />including a reprimand, the employee will receive a copy <br />of the disciplinary notice placed in the personnel file <br />maintained at City Hall. <br />m~... (b) In imposing discipline on a current charge, the City <br />,. will not base progressive discipline on prior disciplinary <br />action which is more than two (2) years old, except for <br />prior disciplinary action involving cases of violence or <br />theft. <br />(c) The official personnel file will be located in the <br />office of the Service Director. No notice will be re- <br />quired to inspect the file by the Union Officer or <br />employee, except that the Union is limited to the last <br />fifteen (15) minutes of the work shift. The employee <br />may inspect his file during his non-working hours, but <br />in any event should the Service Director or his Secretary <br />not be available upon a file inspection visit his inability <br />to inspect the file at that time shall not be the basis of <br />a grievance. <br />Section 6: The City shall insure that all documents placed <br />in an employee's official personnel file shall be first initialed <br />and dated by the employee concerned. The initialing of any <br />materials to be placed into any employee's official personnel <br />7 <br />