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imli <br />advance verbal notification is given to the Service Director. <br />The City shall insure that all documents placed in <br />an employee's official personnel file shall be first initialed <br />and dated by the employee concerned. The initialing of any <br />materials to be placed into any employee's official personnel <br />record will not indicate an agreement by the employee as to the <br />contents of the material, but does acknowledge he has seen it. <br />GRIEVANCE PROCEDURE <br />12. It is mutually understood that the prompt presentation, <br />adjustment, and answering of grievances is desirable in the <br />interest of sound relations between the employee and the City. <br />a' The prompt and fair disposition of grievances involves important <br />'"' and equal obligations and responsibilities, both joint and <br />sw <br />independent, on the part of the representatives of each party to <br />,.. <br />protect and preserve the Grievance Procedure as an orderly means <br />of resolving grievances. Actions by the City or the Union which <br />ow tend to impair or weaken the Grievance Procedure are improper. <br />,?. <br />?. <br />13. A grievance is a dispute or difference between the City <br />and the Union, or between the City and an employee, concerning the <br />interpretation or application and/or compliance with the terms <br />of this Memorandum and shall include disputes concerning <br />disciplinary actions. When any such grievances arise, the <br />following procedure shall be observed: <br />Step 1: An employee who has a grievance shall <br />reduce it to writing and shall present <br />it, either alone or accompanied by his <br />?. <br />? <br />-7-