11/20/1984 Meeting Minutes - Laserfiche WebLink

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I ' Council Minutes of 11/20/84 -3- had prompted the request for signage on these particular streets. Mrs. Petrigac replied that these are particularly narrow streets; with cars parked on both sides of these streets, emergency equipment cannot get through. Mr. Wilamosky, Chairman Finance Committee as well as Streets and Drainage Committee reported: 1) Finance Committee met on the 19th of November with Mr. O'Grady and Mr. Wilamosky in attendance, as well as Police Chief Taylor, Captain Marsh, Commissioner Gorsuch and the Mayor. Meeting had been scheduled to discuss the administration's recommendations relating to possible transfers that might be necessary to close out Fiscal Year 1984. There was very little information avail- able. Committee did, however, discuss the need for an .additional appropriation for vehicle operations, particularly gasoline. The fuel tanks are used by a number of other departments besides the Police Department and some of these other departments occasionally fail to apply this to their specific line items. Chief Taylor projects, for 1984, that fuel consumption for the Police Department alone will be somewhere in the areas of about $40,000. Would like to encourage the Mayor to develop a program for a card-type meter where each department using gas would be charged .proportionately and equitably and not place the usage of gasoline solely on the Police Department. Based on Chief Taylor's estimate, $6,000 more will be needed for fuel; this amount will be included in the next transfer of appropriations and committee recommends passage. 2) Finance Committee is prepared to meet tonight, following Council Meeting, to discuss adjustments within the appropriations since there are about five weeks left until the conclusion of Fiscal Year 1984. 3) Committee discussed the allegations by former Budget and Management Director, Mr. James Logan, in a November 13th communication. Item No. 1 dealt with an $8,000 concrete purchase from Boss Concrete which did exceed the bid limitations by $3,000. Ordinance No. 84-89 was basically developed and provided for ratification of this expenditure because of the emergency nature of the work on Country Club Boulevard. There was also an expenditure of $6,400 for magnasite topping which was over the bid limitation. As explained by Mr. Gorsuch, this was for two separate projects. After completion of the Dorothy Drive project, which was the original project, the Service Department- realized that Linwood also needed a similar repair and that project was also undertaken. The Administration is warned that Council will not concur on each and every one of these acts exceeding bid limitations; Administration is encouraged to plan its projects in a more organized fashion so Council has the opportunity to authorize advertising for projects over $5,000. This allegation casts some shadow upon the legitimacy of the total governmental process; the bid limitations are there for a specific reason and committee encourages the Administration to comply with them. 4) Allegation No. 2 dealt with exceeding appropriations and failing to obtain pur- chase orders, specifically the $54,000 expended for asphalt for the Canterbury Road project. This allegation was discussed and committee will continue to review it a little further; the bulk of the asphalt was used on the Canterbury Project, with $11,346.28 being spent for the Senior Center parking lot. The $11,346.28 is re- imbursable to the City but the question is whether there are expenditures over and above the amount authorized by Council through appropriations. Committee will continue to look at this allegation and expects the Administration to provide some answers. The Finance Director will give committee a little more detail as well as any out- standing P.O.'s. Committee will continue to encourage the reduction and possible elimination of open P.O.'s which tend to cause problems and cause loss of control and an over-run on appropriations.