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Council Minutes of 4/2/85 -2-
<br />Finance Director Boyle reported: 1) Met with state auditors, representatives of
<br />Ernst .and Whinney, Peat, Marwick and Mitchell, and Arthur Young and Company, on
<br />Thursday, with respect to an audit. The state will be entering into a three
<br />phase audit contract for North Olmsted: 1st phase covering 1983/84; 2nd phase
<br />covering 1985; third phase covering 1986. Bids are to be, in by the 15th of
<br />April; audit to begin the 15th of May; completion the end of July. The audit
<br />report will then be reviewed and submitted to Council in August, providing Council
<br />is not on vacation. There will be a compliance audit for 1983.; cash audit for
<br />1984 and will go CAFR in 1985 and 1986.
<br />2) Contacted County Auditor today to make sure there were no problems with the
<br />appropriation ordinance passed last week. Discovered there was a problem with
<br />the amended certif icate. County had included 1984 personal property tax that
<br />was received in 1985 as receipts to the General Fund. Finance Department had
<br />included a portion of that in 1984; this will mean a reduction in the General Fund
<br />for 1985 and a reduction in the Revenue Sharing Fund of about $2,500 for 1985.
<br />There will be increases in bond retirement, general obligation bond retirement,
<br />sewer, recreation, police and fire pensions. Finance Director. has detailed all
<br />this in a letter to Council .which they should be receiving next week. Will need
<br />to schedule another Finance Committee meeting. In discussing with the Budget
<br />Commission, does not seem to be a problem even though this is now April.
<br />3) The State Report was completed last month and forwarded to the Auditor of State.
<br />Revenue receipts were $17,733; expenditure disbursements were $18,691; operational
<br />loss was $958,000. Largest expenses were in transportation, which included streets,
<br />and amounted to $4,400,000; capital improvements, primarily the Waste Water
<br />Treatment Plant, in the amount of $3,300,000; security of persons and property in
<br />the amount of $3,200,000. Outstanding debt at the beginning of the year was
<br />$13,700,000; at the end of the year was $18,500,000. On December 31st, City had
<br />$6,200,000 cash, 99.3 of which is invested.
<br />4) Received the audit from Houser and Taylor on West Shore Cable TV and is making
<br />sure that 37 is properly paid to the City; everything seems to be in order.
<br />Mr. O'Grady, Chairman Public Safety, Health and Welfare Committee reported:
<br />1) Safety Committee met on March 26th; all members present as well as Building
<br />Commissioner Gundy for the first phase of the meeting. Committee reviewed Ordin-
<br />ance Nos. 85-21, 85-22 and 85-23 which cover demolition of unsafe structures on
<br />various permanent parcels. Ninety days ago, Building Commissioner sent out
<br />notices of demolition to the property owners, giving them sixty days to take
<br />corrective action. Since this was not done, the Building Department requested
<br />the ordinances for demolition and removal. With the adoption of the ordinances
<br />this evening, City will get three estimates for demolition. and removal and the
<br />owner will be given the option to handle the demolition himself. If the City
<br />handles the demolition, and the property owner doesn't pay, the cost of the
<br />demolition will be added to the owner's tax bill. Committee recommends passage
<br />of these three ordinances.
<br />2) The second phase of the meeting included Safety Director Petre, Acting Chief
<br />Marsh, Captain Krynak, Patrolman Novak and Mrs. Karen Maxima from the Pre-School
<br />PTA, for the purpose of reviewing the progress of the video tape ID program.
<br />Legal issues have become a serious concern for both the city and law enforcement
<br />agencies because of the possibility of the use of a mis-coded video tape that
<br />would show the wrong child as missing. Child Find, a national organization, does
<br />not endorse use of video taping as a means of identification but strongly recommends
<br />photographs and fingerprinting. Senate Bill 321, recently passed, makes it manda-
<br />tory that all children be photographed at the beginning of each school year and
<br />that the schools be required to maintain the photographs. The one possibility for
<br />using video tapes would be whereby the family furnishes the tape, the Safety De-
<br />Fertment tapes the child, the tape. is returned to the family for safekeeping.
<br />Since Senate Bill 321 does not cover preschoolers, a city-wide program to photo-
<br />graph this group might be undertaken. Patrolman Novak advised that this is truly
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