11/07/2012 Meeting Minutes - Laserfiche WebLink

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Council Minutes of 11-07-2012 and enter into an agreement with Lorain County to be able to provide reciprocal services for situations in which the city may be required to request the bomb unit. He is working on a contract for this. • The Law Dept. is providing assistance and guidance at the request of the North Olmsted Civil Service Commission following a vote that was taken. With the assistance of outside consultants with Polytech and the University of Akron to draft new and revised Rule 3 Police and Fire Promotions for the purpose of creating an open and competitive examination process for the Chief of Fire, this will be presented to the Civil Service Commission for its consideration and adoption at a later date. • He and his staff has been working with the new Clerk of Courts to provide assistance to her to ensure that Mayor's Court is up and running as smoothly as possible. • He commended the Service Dept. on the great job they did handling super storm Sandy. Director of Finance Copfer: • She also commended the Service Dept. on handling super storm Sandy. City Hall was without heat and running on generators for a week, yet employees still handled this situation well. • She mentioned that the URS traffic study that the Mayor mentioned in his report is subject to Council's approval. • She and the Assistant Director of Finance met with the Clerk of Court regarding Mayor's Court. The creation of required funds, starting cash and the ability to accept credit cards with a convenience fee will require legislation. The budget is in the transfer ordinance that is on first reading this evening. They are opening the proper bank accounts and are discussing operations including good internal controls over class collection and the disbursement of funds. • She, along with several other members of the Administration, went to Sidney, Ohio for a site visit for the building permit and code enforcement Munis module. They obtained great insight from those that went through this conversion and implementation a few years ago. A Munis consultant was on site at city hall October 23 through October 26 for the plan to expand on the use of the existing module that the city already owns. On October 26, there was the first analysis of various stakeholders within the Service Dept. for the work orders module. The 9.4 version of Munis has been loaded onto the new servers and ready for testing purposes. They will be testing and going live on December 7, 2012. • She and the Human Resources Director met with the city's benefits consultants on preliminary stop loss, quotes and TPA administration for the health care plan. With claims being very high in 2012, there will be a larger increase than there has been in the last few years. • She forwarded to Council RITA's E-mail regarding the Statehouse introduction of House Bill 601 for municipal income tax uniformity. RITA is reviewing the 129 pages of legislation and will be assessing the potential impact to member cities. Councilman Orlowski, Chairman of the Intra-Governmental Relations Committee: 2