01/02/1993 Meeting Minutes - Laserfiche WebLink

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Council Minutes of 3/2/93 e. Ordinance No. 93-20, which is on second reading. This ordinance provides for the adoption of a new and revised Chapter 1309 of the Codified Ordinances entitled "National Electric Code." The Code has been updated., and in order to stay in compliance, this legislation must be passed. The Committee had no objections. Mr. McKay, Chairperson of the Envirors~ntal Control Committee, reported: 1) The Environmental. and Legislative Coinnittees held a joint meeting on Wednesday, February 24. In attendance waere Council M~nbera Babas, Lind, Ns~shar, McKay; Service Director Bohlmarin; City Engineer Deichmann. The following legislation was discussed: a. Ordinance Nos. 93-16 and 93-17 which provide for the entering into contracts with engineering firms to provide services for the Wastewater Treatment Plant. The Ohio Public Works Ccxsmmisson has approved aninterest-free loan of $2,758,204 for this project. The plant is being updated dhe to EPA regulations. Part of the updating involves the ccrostructi.on of an unloading station to separate materials collected by the street sweepers and the Vac Alls that clean out severs. Although Malcolm Pirnie Inc. did not submit the lowest bid, they were dlosen ass the primary engineering firm because of past performsance and knowledge of EPA regulations. The presentation of bids can be misleading because each firm presents their charges in a different mariner. Therefore, Mr. BoY has agreed. to explain the choice of Malcolm Pi.rnie. Mayor Boyle emphasized the fact that due to the variances in presentation of charges, it is possible that Malcolm Picnic's bid could be the lowest. Mr. Bohlmarin stated that Malcolm Pirnie was the best overall engineering firm for the Wastewater Treatment Plant project because of several reasons: a. The R. E. Warner bid did not itemize all costs on the proposal. The geotechnical aryl sub-consulting services were not listed among the basic services but were listed on a separate page of the proposal at a cost +15% with the appearance that this could be an additional cost to the city. b. The city had requested a proposal such that the design would be split into packages so that construction could begin in the Spring of 1993. The R. E. Warner proposal specified construction to begin in July of 1993. This time frame would not meet a condition of the Issue 2 funding. c. Malcolm Pirnie's proposal included a plan to be developed for the contractor to follow so that the Plant would not be put into non-compliance with EFA regulations during construction. d. On the Duane Road project, there was confusion as to whether the road was in the city right-ofway or actually property belonging to Mr. Limpert. R. E. Warner did a title search and assured the city that the road was in the city rightrof way. This information proved to be wrong: Therefore, the Duane Road project crone in at a cost over-run of approximately $60,000. These costs should have been built into the construction package. e. The Selhurst/Silverdale project which was haruiled by R. E. Warner came in at a cost over-run of approximately $16,000, which the city felt could not be completely justified. 4 ,.