04/21/1998 Meeting Minutes - Laserfiche WebLink

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Council Minutes of 4/21/98 can borrow up to a maximum aggregate principal of those stated amounts. In the past, if h we borrowed an amount of money and then the bid came in significantly lower, we had already borrowed the money and then we had a lot of funds. Since you can only borrow for those stated purposes, it made an accounting nightmare. In addition, interest is paid on an amount over and above what is needed to complete the projects. This method allows us the flexibility to borrow after the bids are opened so that we will be borrowing enough to cover the bid and any 10% construction leeway that might happen per change orders. The projects will be managed out of appropriate funds. Each project will have an individual line item so that it will be tracked by project. Councilman O'Grady asked for clarification on the borrowing amounts for the Forest Ridge phase one improvements and the Broxbourne lift station. The amounts are $150,000 for Forest Ridge phase one improvements and $300,000 for the Broxbourne lift station. Mrs. Kasler, Chairperson of the Recreation, Public Parks and Buildings Committee: 1) The Recreation Committee met on April 8. The first item on the agenda was work to be performed at the ice rink. The Service Director was present and reported that Council had approved funding for the ice rink roof replacement to supplement a grant obtained last year for this project and funding for repair and replacement of the HVAC units at the Rec Center. An engineering firm has been selected and will begin preparation of specifications for bidding. Much concern was expressed by members of the hockey and figure skating clubs who were present that evening regarding the delay in commencing this project which may extend pass their starting time in August. This will mean that the clubs will either have to leave the Rec Center or even disband this year. A request was made for a determination as to whether the work to be performed can be accomplished during the hours when skaters are not using the rink, and then allowing the skaters to utilize the rink during off construction hours. The Service Director said he would look into the idea and would report back next month. Due to the continued concern of the club representatives, she requested that a response be obtained within two weeks or sooner so that these organizations can notify their membership. Club members should receive notification, which may have already been accomplished. 2) Disciplinary concerns at the Rec Center were discussed. Increased supervision and coverage outside of the building has been added. 3) The meeting will be arranged with the neighboring residents of the Rec Center with regard to the construction of the skateboard park. 4) Facility agreement between the city and the schools has been reduced to a memorandum of understanding. In 1997, the school's use of city facilities was approximately 1,200 hours while the city use of the school facilities was approximately 1,300. This fluctuates from year to year and is usually quite even. Council approval of the memorandum will be requested shortly. Mr. Miller, Chairperson of the Transportation Committee: 1) The committee met this evening. Present were committee members McKay and Miller and Councilman O'Grady. The issue of the rail impact on our community was discussed. It was felt that based on ~,,e: 3