12/07/1999 Meeting Minutes - Laserfiche WebLink

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Council Minutes of 12/7/1999 Finance Director Copfer: 1) On December 1, our annual debt service payment was made ~' for a total of $2,909,215, of which principle payment reduction was $1,685,000 with the ~,~~.. rest being interest. There is an additional amount that will be paid on October 15 as well. 2) With our Y2K computer upgrade problems apparently behind us, we had been meeting with the Police and Fire Pension Fund, the Chiefs and their administrative officers and Data Processing personnel because the Pension Fund expanded greatly the reporting requirements on a monthly basis for payroll reporting to the Pension Board. Our system is not designed to collect this data, although it would make the most logical sense to collect it at that payroll point. She does not want to put any more money into this system because she does not have much faith in it for a much longer period of time. Other cities have handled it similarly, and we are in the process of designing a Microsoft Access database and a screen menu-type arrangement so that this information can be keyed in on a pay period basis and then accumulated monthly. The Data Processing Department is involved in this in addition to Police and Fire personnel who have expertise in the area and have offered their help. Councilman Miller thanked the groups who decorated the Christmas tree in the lobby and in Council Chambers. u: ~_ Mrs. Kasler, chairperson of the Recreation, Public Parks and Buildings Committee: 1) The Recreation Committee met this evening at 6 p.m. for a very lengthy meeting. Present were all of Council, the Council President, the Mayor, Mr. Jenkins, Mr. Bohlmann and several guests. To save time, she will abbreviate and summarize her approximate 20 pages of notes. At issue were Ordinances 99-151 and 99-152 which authorize the Mayor to enter into a contract with Coca-Cola and authorize the distribution of the revenues received from that contract. As chairperson, she began the meeting by narrowing the issue to not the construction of the skateboard park but rather the issue of the contract and the contract between the city and Coca-Cola which included a donation to the skateboard park. Under the assumption that the park was to be privately funded, the concern of several Council people was that the skateboard park donation was improperly included in our city contract. There was a lot of discussion back and forth. Several members of Council and the audience brought up some very good and informative points. Some of the outstanding questions were: how and when the skateboard park donation was negotiated in those contract negotiations; whether there were any written communications that Council needed to see with regard to these contracts. After discussion, several Council members felt that the contract was a good one and beneficial to the city as a whole while others still remained rather concerned over the manner in which it was negotiated. In an effort to move forward rather than backward, and in an effort not to continue to rehash negotiations that cannot be redone, we asked for a motion to amend the contract to eliminate the $25,000 donation to the skateboard park from the contract as well as all skateboard park references and to then approve the contract in that manner. The ordinance will be amended to remove the words and that amount of money and, hopefully, then have that skateboard park donation addressed at a different time in a different manner. (If anyone has any questions, she will be happy to discuss it after the Council meeting.) The ordinances were recommended for approval by a vote of 2 to 1 with Mr. Limpert dissenting. 3