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Council Minutes of 12/16/2003
<br />Dubelko has advised that legislation will soon be presented regarding the RFP process for
<br />hiring of the art consultant.
<br />Councilman McKay, chairperson of the Finance Committee: 1) The committee met on
<br />Tuesday, December 9. In attendance were committee members Kasler, Limpert and
<br />McKay; Council members Miller, Nashar, Gareau and Dailey; Law Director Dubelko,
<br />Finance Director Copfer, Fire Chief Klecan, City Engineer Durbin, Service Director
<br />Driscoll. The following items were discussed:
<br />~ Ordinance 2003-167, an ordinance to make and transfer appropriations for the current
<br />expenses and other expenditures for the City of North Olmsted for year ending
<br />December 31, 2003. The transfers included: Human Resources van expenses,
<br />+$2,200; Division of Aging -$300 under program and supplies; -$1,000 for
<br />advertising and promotion; +$1,000 for utilities; +$300 for equipment purchase;
<br />+$1,300 for building and equipment. In the Safety Department, +$54 for the director.
<br />In the Building Department, -$4,200 for the building inspector; +$4,200 for supplies
<br />and contingency. In the Fire Department, +$35,000 for overtime; -$35,000 from the
<br />pension fund; +$3,500 for EMS billing. In the Police Department, +$10,000
<br />overtime; +$5,000 in traffic signal repair wages; -$15,000 in police pension. In
<br />General Administration, -$3,554 from retirement and vacation pay. Recreation
<br />Department, +$400 for employee appreciation; +$7,200 for PERS; -$3,100 for
<br />program supplies; -$4,500 for a holiday celebration. In the Sanitary Sewer Fund,
<br />-$30,000 in retirement and vacation; -$8,000 for water quality control; +$38,000 for
<br />sludge removal. Springvale Golf Course and Ballroom, +$5,275 in wages; +$9,800
<br />in PERS; -$300 in equipment repair; -$125 in equipment purchase; -$1,900 in
<br />building repair; -$9,800 in maintenance and supplies; -$2,200 in utilities; -$750 in
<br />capital improvements. The grand total is $65,051,725. The committee recommended
<br />approval and passage under suspension of the rule.
<br />~ Ordinance 2003-178, an ordinance dispensing with the RFP process otherwise
<br />required by Section 111.03 et seq. of the Administrative Code and authorizing the
<br />Mayor, subject to the approval of the Board of Control if necessary, to enter into an
<br />agreement with the local Government Services Division of the Auditor of the State of
<br />Ohio in order to provide assistance in GAAP conversion, implementation of the new
<br />f nancial reporting model required by GASB No. 34, and preparation for the city's
<br />CAFR for 2003, Beginning last year, the city began to issue a Comprehensive
<br />Annual Financial Report. (CAFR) The data used is generally accepted audit
<br />principles called GAAP. The Finance Director feels that the local Government
<br />Services Division of the Auditor of State of Ohio is best suited for this service. The
<br />committee requested that the RFP process be followed next year. However, this year
<br />there is not enough time to do so. The committee recommended approval and passage
<br />under suspension of the rule.
<br />• Resolution 2003-169, a resolution authorizing the Director of Public Service to solicit
<br />bids for the purchase of cell phones and cell phone service per specifications on file
<br />in his office and authorizing the Mayor to enter into a contract for said purchase
<br />subject to approval by the Board of Control, if necessary, and declaring an
<br />emergency. During the discussion of this legislation, the Service Director stated that
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