08/19/2003 Meeting Minutes - Laserfiche WebLink

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Council Minutes of 8/19/2003 „~,, we need to know what we have to keep, how long we should keep it and then to be able to destroy records that are no longer required to be kept. 2) On August 7, he received a copy of a notice to negotiate filed by the fire fighters union with SERB. The union proposes to begin negotiations early this year in September. Their contract does not terminate until December 31. This issue will be discussed with Council during executive session this evening. 3) On August 7, he attended a meeting of the Board of Zoning Appeals while the Assistant Law Director was on vacation. One of his goals as city Law Director was to help promote better coordination and consistency between the Planning Commission and the BZA by having the same member of the Law Dept. advising each board and to encourage each boazd to protect and promote the integrity of the Zoning Code. He was impressed by the way the board conducted its meeting. It was particularly gratifying for him to see the board pro-actively soliciting input from the Building and Law Departments before ruling upon variance requests. 4) On August 7 and 8, he had a number of communications with resident Scott Stettin who lives in the home on Butternut Ridge Road immediately to the east of the new library site. Mr. Stettin. was concerned that the city was about to enter onto and take his property for the purposes of widening Butternut Ridge Road near the library. Those concerns were communicated to the City Engineer, and Mr. Stettin was advised that there were no plans to take any property, at this time at least; and, if the city was next year going to widen Butternut Ridge Road in that area of his house and enter upon his property, his permission would be sought to obtain easements or whatever is needed legally before so doing. 5) On August 11, he received a check from Auto Owners' Insurance representing a demolition deposit that's required by state law when insurance proceeds are paid out on a fire loss. This involved fire damage to a home on Elder Drive back in 2002. The insurance company had neglected to withhold the deposit monies in payment to the city when it paid out on a loss, and the matter was turned over to the Law Department by the Safety Department. The purpose of that deposit is that, in the event the homeowner doesn't complete reconstruction or there are other costs associated with the fire loss which become a city cost, the city has a deposit to work against. If there are no such costs, it is turned back to the insurance company at the conclusion of construction. 6) On August 12, he attended a Board of Control and a directors' meeting at City Hall. At the Board of Control meeting, an issue relating to a change order at the new library was ultimately continued by the boazd to obtain some more information from the city's construction manager. 7} On August 12, he met with Council member Gareau to attempt to craft revisions to Ordinance 2003-101 which is the Charter Review Commission reform proposal. Following that meeting, he drafted the changes to the ordinance and it was presented by Councilman Gareau to the legislation committee that evening. 8) On August 15, he spoke with Assistant County Prosecutor Joyce Dodrill and County Library Facilities Manager Mike Morley regarding the County Library's position on the purchasing process for interior signage and an audio-visual system at the new library. The former represents an approximate twenty-five thousand dollar expenditure of city funds, and the latter fifty thousand dollars. Following those discussions and based upon '~'' the research he conducted on this issue, he has advised the administration that legally the 4