08/19/2003 Meeting Minutes - Laserfiche WebLink

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Council Minutes of 8/19/2003 expenditure with respect to the interior signage can be made without competitive bidding "``~ after September 26 when a new state law goes into effect which raises the competitive bidding limit up from $15,000 to $25,000. However, the audio-visual expenditure must be competitively bid. He was not presented with any information which would support a legal opinion that this latter expenditure could be classified as one that would be excepted from competitive bidding requirements of the City Charter. 9) On August 19, he attended again a Boazd of Control and directors' meetings. The Boazd of Control meeting was afollow-up on the August 12 meeting. At that meeting, the city's construction manager was present and explained a proposed $11,000 change order regazding the new library. It involves an enhanced fire alarm system which has been recommended by both the Building Dept. and the Fire Dept. It would provide, in the event a fire alarm went off, that the HVAC equipment would shut down upon the alarm going off rather than waiting for smoke to gather to shut it off. It's not absolutely required by the building code, but it was a recommendation by both the Building and Fire Department and seems well worth the expense. 10) Recently, the Ohio Supreme Court decided a case involving the City of Springboro closing a property owner's curb cut to a state route for safety and traffic flow purposes. It was determined not to be a taking requiring the city to compensate the property owner as the property owner was given alternative access to that state route 207 feet down the road through another private property owner's property as a result of the city obtaining an easement from the other owner. This shouldn't be viewed as a signal to begin closing down dangerous curb cuts in the city, but it does show that, if a city plans well to replace curb cuts for safety and traffic reasons, a court is going to look cazefully before deciding that there has been a taking. This is a good decision for municipal corporations. Finance Director Copfer: 1) RITA's reconciliation of July, which is actually the first receipt in August for RITA collections, income taxis .6% over plan, which equates to about forty-six thousand dollars to the General Fund. 2) For budgeting purposes, she has begun looking at the tax abatement issues for Moen and MAC to start planning and defining when exactly and how much the city will receive when those companies go back on the tax duplicate for a hundred percent of their taxes. She is being assisted by the County Department of Development. It is a difficult task because the early agreements dating back to the 1990's didn't define cleazly any requirements of stipulating when a company actually occupied the facility and when they became operational in that new building. She is trying to research those dates with the help of the county and will report to Council and the Tax Incentive Review Council when more accurate information is available. 3) She has completed the alternate tax budget, and it is before Council on first reading. This is a new format, and it's kind of abig-picture overview of the funds although the debt service is still in a detailed format. 4) She has campleted the draft of the annual information filing which is due at the end of September. This is the required filing on an annual basis with the agencies that maintain our debt service. 5) She and Personnel & Administrative Services Director Farver met with the city's worker's comp representatives. They aze asking if the city is interested in entering the Ohio Public Treasurers' Association workers' comp risk pool. One of the benefits is the 5